Marketing and Administrative Assistant

Department: Admin

Location: EM Alliance

Compensation: $19.00 - $24.00 / hour

Description

EM Alliance is a national, independent emergency medicine physician group founded by, owned by, and led by practicing emergency medicine physicians. We specialize in providing high-quality emergency care with a strong focus on interdepartmental collaboration and community partnerships to support patients across the entire continuum of care.

EM Alliance is seeking a highly organized and motivated Marketing and Administrative Assistant to support our team in a dual role. This position is essential for executing our content strategy, managing our digital presence, and providing critical administrative support. The ideal candidate will be a proactive, detail-oriented, tech-savvy individual with a strong sense of ownership, ability to multitask, and a passion for both marketing and operational efficiency.

This is a full-time, on-site W2 position based in Boynton Beach, FL. The role offers a collaborative work environment, exposure to a mission-driven healthcare organization, and the opportunity to contribute to a fast-growing physician group with national reach.

Growth Potential
This position is designed for an individual with the ambition and drive to build a career in marketing as the company's needs grow.


Key Responsibilities

1. Marketing and Communications:

• Content Strategy Execution: Execute the company's content strategy across multiple platforms, including the website, LinkedIn, and Facebook, to enhance brand visibility and engagement.
• Website Management: Maintain and update website content, including physician leadership bios, case studies, and blog posts to ensure accuracy and relevance.
• Social Media Management:
  • Manage and grow the company's presence on LinkedIn and Facebook by creating and publishing a variety of content, including job posts, case studies, physician spotlights, and general engagement posts
  • Monitor social media channels for engagement and interact with the audience to foster a sense of community.
• Internal Communications: Create and manage monthly internal newsletters to keep the team informed on company updates, provider spotlights, and risk management best practices.
• Print Materials: Assist in the creation of professional print materials, such as facility one-pagers, company brochures, and recruitment flyers for conferences and events.
• Recruitment Support: Support recruitment efforts by creating email blasts and sourcing physician contact information to attract qualified candidates.
• Marketing Material Creation: Develop and design various marketing materials as needed.

2. Administrative Support:

• Office Management: Perform general office tasks to ensure smooth day-to-day operations.
• Mail and Email Management: Open, sort, and scan physical mail, and assist in managing general company email inboxes and voicemails.
• Data Sourcing: Conduct manual sourcing of physician contact information to support business development and recruitment initiatives.
• Documentation: Assist in the creation and organization of various company documents.
• Other duties as assigned.
  
  

Skills, Knowledge and Expertise

• Experience: Minimum 1 year in an administrative, office support, or marketing role (healthcare environment preferred).
• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business, Communications, Marketing, or related field preferred.
• Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Proficiency with social media platforms (LinkedIn, Facebook) for business use.
  • Experience creating and editing documents and marketing materials using design platforms.
  • Comfort using AI tools
• Communication: Excellent written and verbal communication skills.
• Organization & Time Management: Strong ability to prioritize, manage multiple tasks, and meet deadlines with attention to detail.
• Adaptability: Tech-savvy and able to quickly learn new software and tools.
• Professionalism: High level of integrity, ability to work both independently and collaboratively, and capable of handling sensitive information with confidentiality.