Legal Secretary / Paralegal

Join Our Team at Liberty Dental Plan – Legal Secretary/Paralegal

This position is HYBRID and will work out of our Corporate Office in Tustin, California, 3 days per week.

Introduction

At Liberty, we believe in empowering people and organizations through thoughtful, values-driven work. Our Legal Department plays a vital role in ensuring our business practices remain ethical, compliant, and strategically sound. We’re looking for a detail-oriented and proactive Legal Secretary/Paralegal to join our collaborative and high-performing team. This position offers a unique opportunity to contribute meaningfully to corporate governance, legal operations, and contract management—supporting Liberty's mission from the inside out.

Job Summary

The Legal Secretary/Paralegal provides comprehensive legal, administrative, and operational support to Liberty’s Legal Department. Reporting directly to the General Counsel, this individual will assist across a variety of responsibilities, including contract lifecycle management, corporate governance, litigation support, legal research, and secretarial functions. You will be an integral partner to our legal team and internal stakeholders, helping ensure the legal function operates smoothly and efficiently.

Key Responsibilities

• Draft and prepare board and shareholder meeting materials; maintain corporate minute books
• Assist with entity formation, dissolution, and filings
• Manage subpoena responses, legal hold notices, and document tracking
• Prepare and update standard agreements (e.g., NDAs, BAAs); support early-stage negotiations
• Coordinate the full contract lifecycle—intake, routing, execution, and archival
• Respond to audit and RFP-related inquiries and assist in budget and reporting tasks
• Organize and maintain legal department files, track external counsel costs, and manage subscriptions
• Conduct legal research and draft communications on behalf of the legal team
• Support litigation, audits, and due diligence processes, including managing data rooms
• Represent the Legal Department in internal meetings and liaise with business units
  
  

Qualifications

• 5+ years of experience in a legal assistant, secretary, or paralegal role
• Exceptional organizational and time management skills
• Excellent written and verbal communication abilities
• Strong attention to detail with sound analytical judgment
• High degree of professionalism and discretion in handling confidential matters
• Proficiency in Microsoft Office Suite; experience with contract management systems preferred
• Familiarity with legal research platforms like WestlawNext is a plus
• Self-starter with the ability to manage multiple priorities and meet deadlines
  
  

Why Join Us

At Liberty, your voice matters. You’ll be part of a supportive environment where innovation, trust, and collaboration drive our work. We offer competitive compensation, comprehensive benefits, and opportunities for professional development. Most importantly, you’ll have the chance to grow your career while making a real impact on an organization committed to excellence and integrity.

Location

Our employees are distributed in office locations in multiple markets across the United States. We are unable to hire or allow employees to work outside of the United States. This position is HYBRID and will work out of our Corporate Office in Tustin, California, 3 days per week.

What Liberty Offers

Happy, healthy employees enhance our ability to assist our members and contribute more actively to their communities. That’s why Liberty offers competitive and attractive benefit packages for our employees. We strive to care for employees in ways that promote wellness and productivity.

Our first-class benefits package supports employees and their dependents with:

• Competitive pay structure and savings options to help you reach your financial goals.
• Excellent 401(k) retirement benefits, including employer match, Roth IRA options, immediate vesting during the Safe Harbor period, and access to professional financial advice through Financial Engines.
• Affordable medical insurance, with low-cost premiums for employee-only coverage. Liberty subsidizes the cost for eligible dependents enrolled in the plan.
• 100% employer-paid dental coverage for employees and eligible dependents.
• Vision insurance with low-cost premiums for employee-only coverage and dependents.
• Company-paid basic life and AD&D insurance, equal to one times your base salary, with options to purchase additional supplemental coverage.
• Flexible Spending Accounts for healthcare and dependent care expenses.
• Voluntary benefit programs, including accident, critical illness, and hospital indemnity insurance.
• Long-term disability coverage.
• Expansive wellness programs, including company-wide wellness challenges, BurnAlong memberships, and gym discounts.
• Employee Assistance Program (EAP) to support mental health and well-being.
• Generous vacation and sick leave policies, with the ability to roll over unused time.
• 10 paid company holidays.
• Tuition reimbursement for eligible educational expenses.
• Remote or hybrid work options available for various positions.
  
  

Compensation

In the spirit of pay transparency, the base salary range for this position is $80,000 - $110,000, not including fringe benefits or potential bonuses. At Liberty, your final base salary will be determined by factors such as geographic location, skills, education, and experience. We are committed to pay equity and also consider the internal equity of our current team members when making final compensation decisions.

Please note that the range listed represents the full base salary range for this role. Typically, offers are not made at the top of the range to allow for future salary growth.

Liberty Dental Plan commits to maintaining a work environment that acknowledges all individuals within the workplace and will continue to engage in practices that are inclusive of all backgrounds, experiences, and perspectives. We strive to have every person within the organization have a sense of belonging while encouraging individuals to unleash their full potential. Liberty will leverage diverse perspectives in building high performance teams and organizational culture.

Liberty Dental Plan will continue to strengthen and develop external partnerships by providing equitable health care access and improving population health in the communities we serve.

We comply with all applicable laws and regulations on non-discrimination in employment, recruitment, promotions, and transfers, as well as work authorization and employment eligibility verification requirements.

Sponsorship and Relocation Specifications

Liberty Dental Plan is an Equal Opportunity Employer / VETS / Disabled.

No relocation assistance or sponsorship available at this time.