Human Resources Assistant

Position Summary:

The Human Resources Assistant plays a key role in supporting the Human Resources (HR) department by performing a variety of administrative tasks. This includes managing employee records, onboarding new hires, maintaining, and providing responsive support to employee inquiries. The HR Assistant ensures all HR functions are carried out in compliance with company policies and applicable regulations.

Essential Job Functions:

• Maintain and update accurate employee records in the HR system, ensuring compliance with data protection and privacy regulations.
• Onboard new hires, including scheduling drug tests, running background checks, verifying I9 documents, etc.
• Perform customer service functions to job applicants, employees, supervisors, and the corporate HR department by responding to requests and questions.
• Ensure HR activities are conducted in compliance with company policies, labor laws, and relevant regulations.
• Assist in preparing HR-related reports, including attendance records, benefits participation, and other metrics.
• Perform clerical functions including photocopying, scanning, mailing, and emailing documents.
• Provide administrative support to HR team members, including organizing meetings, maintaining files, and assisting with employee relations matters.
• Attend training sessions, seminars, and other educational classes required by the HR department to stay up-to-date on relevant practices and regulations.
• Perform other duties as assigned.
  
  

Required Minimum Qualifications:

• High School Diploma or Equivalent required.
• Proven administrative and/or HR experience in a professional office setting
  
  

Post Job Offer Requirements:

• Take and pass a pre-employment drug test.
  
  

Knowledge, Skills & Abilities Required:

• Well-developed interpersonal skills
• Ability to get along with diverse personalities
• Strong written and verbal communication skills
• Ability to work independently and prioritize a variety of tasks concurrently
• Ability to solve practical problems and deal with a variety of issues in a courteous, professional manner
• General knowledge of electrical, mechanical, and construction parts and trade terminology
• Computer skills commensurate with program and job applications.
• Ability to always maintain confidentiality
• Ability to read and apply critical thinking
• Proficient with Microsoft Word, Excel, Outlook, and Egnyte Computer programs
• Familiar with Spanish language, preferred
  
  

Physical Demand/Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to type, talk and hear.
• The employee is frequently required to sit, stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, or crouch.
• The employee must occasionally lift and/or move up to 25 pounds.
• Visual Acuity: must be adequate to perform all required tasks in a safe manner.
  
  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually quiet to moderate but may be loud on occasion.
• Work is usually done in an office setting and sometimes at a client facility or job site.
• Work may require occasional weekend and/or evening work.
• The employee is occasionally exposed to moving mechanical parts, vehicles and equipment.
  
  

Disclaimer:

The above job description covers the principal duties and responsibilities of the job. The description shall not however, be construed as a complete job listing of all duties, which may be required from day-to-day.