High School Bookkeeper - NHS

Position Title: Bookkeeper

Category: Classified

Location: High School

Reports to: Principal or Vice Principal

Summary

Performs a variety of general bookkeeping, record keeping, accounting functions, administrative and office clerical duties; and computes, classifies and records numerical data to keep sets of financial records complete, maintains records specifically related to student attendance, and provides quality customer service.

Essential Duties And Responsibilities

• Keeps an accurate record of all receipts and disbursements
• Maintains a complete bookkeeping system for the school and all extra-curricular activities/sporting events
• Understanding electronic payments systems
• Assists with keeping administration/staff advised of balances and deadlines for all orders and expenditures
• Keeps separate records for funds allocated to each department/account and records purchases made against each account
• Utilizes work processing equipment to prepare general correspondences, memorandums, reports, purchase orders, and other material from rough draft, copy marginal notes or verbal instruction
• Checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures
• Makes arithmetical calculations; requisitions, supplies and material for office and office copy equipment
• Maintains filing system as required by building administrator
• Maintains and respects confidentiality of student and staff related information
• Reconciles monthly bank statements and purchase cards
• Picks up and drops off deposit bags from the bank, as requested by the building administrator(s)
• Complies with and supports school and District regulations and policies
• Attend faculty meetings as required
• Assume responsibility for his or her continuing professional growth and development by attendance at inservices or trainings
• Seek assistance should emergencies arise
• Represent the school district in a positive manner
• Know and follow school district policy and chain of command
• Perform other duties as assigned
  
  

Supervisory Responsibilities

None

Qualification Requirements

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education And/Or Experience

• High School Diploma or GED required
• Previous bookkeeper and/or secretarial experience preferred
  
  

Knowledge, Skills & Abilities

• Knowledge of work processing, data bases, spreadsheets, and reports
• Knowledge of automated office equipment and efficient office procedures
• Strong telephone skills and ability to communicate effectively
• Works well with students, staff, and the public
• Excellent organizational skills
• Excellent interpersonal and communication skills
• Able to work under pressures and deadlines
• Maintain confidentiality of staff and students
  
  

COMMUNICATION SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to read, analyze and interpret governmental regulations and legal documents. Ability to write routine reports and correspondence. Ability to effectively present information and respond to questions from employees and/or the general public. Ability to communicate in English and Spanish is preferred.

Problem Solving Skills

Demonstrate sound judgment by taking appropriate actions regarding questionable findings or concerns.

PRODUCTIVITY/EFFICIENCY SKILLS: Consistently demonstrate ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary; organize job functions and work area to be able to effectively complete varied assignments within established time frame.

Mathematical Skills

Ability to conduct basic math functions, as well as manipulate formulas in spreadsheets.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form. Ability to define problems collects data, establish facts, and draw valid conclusions.

Other Skills And Abilities

Knowledge of a variety of computer software applications in word processing (Microsoft Office), spreadsheets (Excel), database (Access), presentation software and accounting/financial software.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is continuously required to sit; occasionally walk and stand and reach with hands and arms; occasionally lift and carry up to 20 pounds. Specific vision abilities required by this job includes close vision; very good depth perception; and the ability to communicate through speech.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individual’s disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works inside and occasionally meets deadlines with severe time constraints.

TERMS OF EMPLOYMENT: up 215 day calendar assignment.

Nampa School District #131 is an equal opportunity employer/educator with an alcohol, drug and tobacco free environment, and does not unlawfully discriminate in employment. Equal access to employment, services, and programs is available to all persons. Those applicants requiring reasonable accommodations to the application and/or interview process should notify a representative of the organization. The information contained in this job posting is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. The employment relationship with the District is of an “at will” nature, which means that the Employee may resign at any time and the Employer may discharge the Employee at any time with or without cause.

I have read and understand the duties as prescribed above.

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Employee Signature Date

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Supervisor’s Signature Date