Fleet Manager

Experienced . Adventurous . Reliable .

Adventure Medics

Event Medical, Wildland Fire, Ambulance Transport, Medical Classes and Emergency Services

Adventure Medics is seeking a proactive, detail-oriented Fleet Manager to oversee and optimize our vehicle fleet operations. In this role, you'll ensure our vehicles are safe, reliable, and cost-effective while supporting the teams who depend on them every day. You'll be a key partner to our operations team, balancing day-to-day fleet needs with continuous improvements, and helping foster a culture of accountability, teamwork and care for our equipment and each other.

If you thrive at the intersection of logistics, maintenance, and strategic planning -- and enjoy improving systems that keep operations moving -- we'd love to hear from you.

Adventure Medics is a dynamic company that supports events, hospitals, and wildland fire operations across the western U.S. We’re building something different—and we want a Fleet Manager who’s just as unique.

Role And Responsibilities

The following list contains the core roles and responsibilities of the Fleet Manager. This list is subject to change and additional duties may be assigned as necessary by supervisor.

• Manage all mechanical/fleet equipment including vehicles, trailers, UTV/ATV, motorcycles, bicycles, small engines, mechanical tools, and farm equipment
• Perform and/or schedule rolling maintenance on all mechanical equipment
• Assist all divisions with troubleshooting mechanical failures, repairs, and deployment of mechanical equipment
• Carry manager on-duty Fleet phone and be available for after-hour emergency calls and assistance.
• Maintain, pursue, and organize all fleet documentation, registrations, licenses, and insurance
• Manage Samsara and Fleetio applications
• Arrange transport of fleet vehicles to wildland fire incidents, events, and satellite stations
• Manage a team consisting of one full-time mechanic and one full-time assistant
• Instruct and lead training on mechanical/fleet equipment during orientation
• Write and distribute Standard Operating Guidelines in relation to fleet equipment
• Maintain and distribute fleet fuel cards
• Maintain or assist local station supervisor in maintaining fleet maintenance space at satellite stations
• Upload receipts and track invoices via Quickbooks
• Collaborate with all divisions for fleet, equipment, and project priority needs
• Perform shop and station duties such as light construction, trailer or vehicle improvement projects, mechanical maintenance of shop related equipment/fixtures, cleaning, driving, and other general maintenance
• Have a good understanding of Office 365, Adobe, and filing systems.
• Develop and maintain relationships with vendors
• Assist full-time mechanic with vehicle repairs, uplifting of vehicles, maintenance, and services of all company equipment
• Work in collaboration with assistant and mechanic for supply, part ordering, and general inventory maintenance.
• Monitor and respond to all Slacks, emails, and phone messages in a timely manner
• Coordinate and assist with all season equipment changes, i.e. washer fluid, fuel additive, tire changes, adding winter gear
• Manage rental fleet account
• Coordinate and participate with Safety committee in all vehicles, equipment, or shop safety issues and resolutions
• Be approachable and non-judgmental with staff members to maintain confidence in their ability to report issues or failures without reprisal.
  
  

Secondary Role And Responsibilities

• Fill in for other divisions when necessary and applicable
• Cover event medical deployments
• Assist with teaching CPR/FA, WFA, and assorted medical classes
  
  

Qualifications And Skills

• Valid driver’s license with clean driving record
• Knowledge of DOT vehicle requirements and compliance
• Strong organizational and time-management skills
• Experience working in a shop or on vehicles in a professional setting
• Willing and able to teach others
• Ability to lift and move equipment (50+ lbs.)
• Comfortable with computers and learning software
• Comfortable driving all types of company equipment including motorcycles, UTVs, trucks and trailers, tractors, and heavy equipment
• Motorcycle endorsement preferred
• Knowledge of emergency response systems preferred
• Understanding of EMS equipment and vehicle usage preferred
  
  

The Pay Range For This Role Is

58,000 - 75,000 USD per year(Bend Headquarters)