Fleet Coordinator
EPB
Date: 1 day ago
City: Chattanooga, TN
Contract type: Full time
Job Summary
The Fleet Coordinator will maintain the inventory levels and the accuracy and organization of the equipment parts storeroom. They will assist the department manager in analyzing data and creating reports as necessary. They will be responsible for ensuring the technicians have needed parts and supplies in a timely manner to complete repairs on assets.
Duties And Responsibilities
The Fleet Coordinator will maintain the inventory levels and the accuracy and organization of the equipment parts storeroom. They will assist the department manager in analyzing data and creating reports as necessary. They will be responsible for ensuring the technicians have needed parts and supplies in a timely manner to complete repairs on assets.
Duties And Responsibilities
- Maintains a balanced inventory consistent with the requirements of the equipment management department.
- Establishes individual parts inventory levels and balances them for maximum efficiency.
- Monitors and adjusts inventory to minimize obsolescence.
- Ensures that all return parts and cores are tagged adequately so that the department recovers full credit from the supplier.
- Follows stock order procedures as set forth by the department manager.
- Analyzes departmental operations and storage layout and communicates with department manager to determine if revision is needed to maintain maximum effectiveness.
- Coordinates a prompt, efficient, and timely flow of paperwork. Ensures that all parts are billed to correct work orders in the fleet management system and that all stock items are entered promptly and accurately.
- Actively participate in the development of standards and practices.
- Organize and maintain the parts storage area in Equipment Management.
- Responsible for sourcing and purchasing parts and supplies by EPB purchasing guidelines and ensuring the best quality and value for the company.
- Maintaining bulk oil and chemical stocking levels to ensure supplies are always available.
- Enter weekly time into Oracle for all Equipment Management employees.
- Gather information for periodic and on-demand productivity/accounting reports to support day-to-day operations and monthly reports. Verify accuracy and reasonableness of data and communicates results.
- Coordinate communication between departments ensuring excellent customer service.
- Pickup and delivery of vehicles to vendors and customers when necessary.
- Maintain and update contact and vehicle information within the asset management and telematics systems, performing audits as frequently as necessary.
- Maintain office supplies for the department.
- Provide support and complete special projects and assignments, including the compilation and analysis of data and statistical information for functional reports and related projects as assigned by the manager.
- Establish and execute special departmental projects and perform miscellaneous duties as assigned by the Department Manager.
- High School diploma or equivalent with a minimum of 5 years of automotive or related experience
- Inventory experience dealing with min/max and obsolescence.
- Excellent PC Skills, including Microsoft Office (Word, Excel, Outlook) and database experience with the ability to quickly learn EPB’s internal software packages.
- Excellent customer service, telephone, records management, analytical, problem solving, and effective oral and written communication skills, as well as the ability to prioritize work and multi-task as appropriate to meet deadlines.
- A valid driver's license and demonstrate safe and responsible operation of motor vehicles. Must operate motor vehicles during normal working hours to perform various tasks assigned.
- Ability to maintain confidentiality, work as part of a team, and approach the work with a servant attitude is of utmost importance. Seasoned judgment in interpersonal relationships is required.
- Detail-oriented and customer service-focused.
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