Finance Assistant

Job Title: Finance Assistant - Accounts Receivable

Location: Staten Island, NY

Department: Finance

Reports To: Finance Director

About The Role

We are seeking a detail-oriented Finance Assistant to manage our accounts receivable processes at an assisted living facility. This role is critical to ensuring timely billing, invoicing, and financial reporting while maintaining resident fund accounts and providing excellent service to residents and their families. If you have a knack for numbers and a passion for making a difference, we encourage you to apply.

Key Responsibilities

Accounts Receivable Management

• Prepare and process accurate and timely resident billing statements and invoices.
• Record and post payments received from residents, families, or third-party payers.
• Monitor aging reports and follow up on overdue accounts for prompt collection.
• Resolve billing discrepancies and disputes by coordinating with residents, families, and insurance providers.
  
  

Resident Funds Account Maintenance

• Manage resident trust funds and petty cash accounts in compliance with state regulations.
• Track resident fund deposits, withdrawals, and balances, providing regular account statements.
• Address resident or family inquiries regarding account balances and transactions.
  
  

Monthly Reconciliations

• Perform monthly reconciliations for accounts receivable, resident funds, and other relevant accounts.
• Assist in preparing financial reports for month-end closing.
• Support audit preparation and documentation efforts.
  
  

Administrative Support

• Maintain accurate financial records and ensure proper filing of all documentation.
• Assist with data entry, filing, and other administrative duties as required.
• Support special projects within the Finance team as assigned.
  
  

Qualifications

Education & Experience

• High school diploma or equivalent required; Associate's degree in Accounting, Finance, or related field preferred.
• 1-2 years of experience in accounts receivable, billing, or a related finance role (healthcare or assisted living experience is a plus).
  
  

Skills & Competencies

• Proficiency in accounting software (e.g., QuickBooks) and MS Office Suite (Excel, Word).
• Strong attention to detail and accuracy in data entry and reporting.
• Excellent communication and interpersonal skills, with the ability to interact professionally with residents, families, and staff.
• Ability to work independently and manage multiple tasks in a fast-paced environment.
• Familiarity with healthcare billing practices and regulatory compliance is an asset.
  
  

Working Conditions

• Hours: Full-time, Monday through Friday.
• Environment: Office setting within an assisted living facility, with occasional interaction with residents and families.
  
  

Benefits

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off (PTO) and holidays.
• Opportunities for professional development and career growth.