Executive Event Producer

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.
  
  

Responsibilities

The Executive Event Producer leads a critical area of responsibility within Mayo Clinic’s Event Production unit and serves as the principal liaison between the Executive Office and the cross-functional event production team. This individual plays a pivotal role in advancing Mayo Clinic’s strategic priorities by ensuring alignment, clarity, and excellence across enterprise-level events involving the Chief Executive Officer, Chief Administrative Officer, Chief of Staff, and other senior executive leaders.

The Executive Event Producer operates at the intersection of strategic planning and technical execution, applying expert knowledge of event production and executive operations to facilitate impactful, high-visibility engagements. This individual brings a calm, solutions-oriented presence to high-pressure situations and fosters collaboration and trust across stakeholders and teams. The role will supervise direct reports and requires a strong command of both event operations and organizational awareness, as well as the ability to translate complex strategic goals into actionable execution plans.

This position supports a growing need for scalable executive event processes and real-time alignment across Mayo Clinic’s enterprise. As a strategic leader and team player, the Executive Event Producer demonstrates professionalism, sound judgment, and a proactive approach to partnership with executive leadership.

Key Responsibilities

• Serves as a strategic liaison between the Executive Office and Event Production and is the primary contact for escalations and resolution.
• Supports the senior producer and the production team during high-stakes events, ensuring real-time alignment between executive stakeholders and production leaders.
• Advances a long-term strategy for executive events by moving from ad hoc execution to a consistent and repeatable operating framework.
• Maintains strong relationships with the Chief of Staff, executive assistants, senior event producers, and operational teams to enable seamless delivery.
• Provides timely, constructive feedback and fosters a culture of professionalism and continuous improvement.
• Brings enterprise awareness, situational fluency, and composure to fast-paced and high-pressure environments.
• Travel regularly and is present on-site for key events involving executive leadership.
  
  

The Preferred Candidate Will Have/be

• A strong background in event production, operations, or strategic program management with demonstrated experience supporting executive leadership.
• Exceptional interpersonal skills, with the ability to build credibility, influence outcomes, and maintain trust with high-level stakeholders.
• Proven ability to lead through ambiguity, manage competing priorities, and align cross-functional teams toward shared goals.
• Adept at synthesizing complex information, facilitating clear communication, and anticipating challenges before they arise.
• Demonstrates high emotional intelligence, executive presence, and discretion in all communications and decisions.
• Experience working in complex healthcare or corporate enterprise environments.
• Familiarity with executive office structures, C-suite operations, or chief-of-staff models.
• Supervisory experience.
  
  

The Executive Event Producer role offers the opportunity to shape the future of executive engagement at Mayo Clinic through innovation, collaboration, and operational excellence. The individual in this role must demonstrate a commitment to Mayo Clinic’s mission and a dedication to service, professionalism, and strategic clarity.

This position is a combination of remote and on-site work; individual must live within driving distance to the Mayo Clinic Rochester, MN campus.

This position will be required to travel for specific assignments.

• Visa sponsorship is not available for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.
  
  

During the selection process, you may participate in an OnDemand (pre-recorded) interview that you can complete at your convenience. During the OnDemand interview, a question will appear on your screen, and you will have time to consider each question before responding. You will have the opportunity to re-record your answer to each question - Mayo Clinic will only see the final recording. The complete interview will be reviewed by a Mayo Clinic staff member, and you will be notified of next steps.

Qualifications

Twelve (12) years' corporate video production experience or an associate degree in a media-related field and a minimum of ten (10) years' corporate video production experience required. A bachelor's degree (master's degree preferred) in a media-related field and a minimum of eight (8) years' corporate video production experience preferred.

Must have a highest level of emotional intelligence and strong interpersonal skills to be able to effectively interact with senior level Mayo Clinic personnel and numerous non-Mayo professionals and benefactors. Demonstrated skills in script development and review, mentoring colleagues, resource management, team collaboration, and understanding of Mayo's committee structure. Strong knowledge in all aspects of studio and field television production, including producing and directing with significant proficiency in the use of video cameras, lighting equipment, related video production and editing. Proficient in managing large video crews during major video productions. Works independently in completion of job responsibilities. Proven problem-solving and organizational skills with ability to translate ideas of medical professionals into finished high-quality programs. Demonstrated understanding and proficiency in the complete process of program development from concept through distribution and billing. Knowledge and understanding of current media technologies and challenges; and able to communicate and develop strategies to help the Unit meet those challenges.

Exemption Status

Exempt

Compensation Detail

$100,339.20 - $140,462.40 / year

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday - Friday, normal business hours. Travel will be required for this position.

Weekend Schedule

As needed to support department obligations.

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" . Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Recruiter

Ibby Gustamante