Executive Assistant to the CEO

Department: General and Administrative

Location: Washington, DC

Compensation: $100,000 - $125,000 / year

Description

People are the most important part of Surgo Health. All of our work and the impact our company makes is because of our creative, dynamic, and collaborative team. We are seeking an exceptionally mature and highly experienced Executive Assistant to support our Chief Executive Officer (CEO). The ideal candidate will have a deep understanding of executive operations, exhibit discretion, and possess the ability to manage high-level responsibilities in a fast-paced, high-growth environment. As a critical partner to the CEO, this role demands impeccable organizational skills, excellent communication abilities, and the capability to proactively manage multiple complex tasks while maintaining a strategic view of the company's priorities

What you’ll achieve:

Executive Support:

• Serve as the primary point of contact between the CEO and internal/external stakeholders, managing sensitive and confidential matters with discretion.
• Provide detailed-level administrative support including managing the CEO's calendar, scheduling meetings, and organizing travel and meeting arrangements.
• Handle complex and rapidly changing schedules, balancing priorities, and ensuring the CEO is prepared for all engagements.
• Screen and prioritize emails and requests for the CEO's time, delegating and responding as appropriate.
• Work with other leadership team members to prepare and coordinate materials for executive and other meetings, including agendas, presentations, and reports.
• Act as a gatekeeper, ensuring the CEO's time is spent on the highest-value activities.
  
  
  

Project Management & Coordination:

• Manage special projects and initiatives as directed by the CEO, ensuring they are executed effectively and on time.
• Track progress on key business initiatives and ensure that critical deliverables are completed by appropriate stakeholders.
• Assist the CEO in managing cross-functional communication and collaboration with leadership teams and external partners.
• Conduct research and prepare background information for meetings, presentations, or strategic discussions as needed.
  
  
  

Meeting & Event Planning:

• Coordinate and schedule leadership team meetings, board meetings, and investor engagements, ensuring all logistics are handled seamlessly.
• Take detailed meeting notes, ensuring key takeaways, action items, and deadlines are captured and followed up on.
• Plan and execute company events, off-site leadership meetings, and internal/external speaking engagements for the CEO.
  
  
  

Operations & Office Management Support:

• Oversee aspects of office management as needed, ensuring a productive and efficient work environment.
• Support the CEO in managing vendor relationships, external partnerships, and high-priority communications.
• Collaborate with the operations team to streamline processes, improve workflows, and optimize overall efficiency in the CEO's office.
  
  
  

Communication & Relationship Management:

• Build and maintain relationships with key stakeholders, including board members, investors, partners, and clients.
• Manage external communications on behalf of the CEO as needed, drafting correspondence, reports, and presentations as required.
  
  
  

About you:

• 10+ years of experience as an Executive Assistant supporting C-suite executives, preferably in a start-up or high-growth environment.
• Bachelor's degree in Business, Communications, or a related field is preferred but not required.
• Passionate about working in a fast-moving and dynamic start-up environment.
• Demonstrated ability to handle sensitive information with the utmost discretion and confidentiality.
• Strong organizational, project management, and proactive problem-solving skills with impeccable attention to detail.
• Ability to anticipate the needs of the CEO and proactively address challenges before they arise.
• Ability to work with a flexible schedule and adjust to varying time zones, ensuring alignment with the CEO's needs and availability.
• Excellent written and verbal communication skills, with the ability to interface with senior executives and external stakeholders.
• Proficiency with office software (e.g., Microsoft Office, Google Suite, Zoom) and project management tools (e.g., Asana, Trello).
• Proven experience in managing complex travel, calendars, and high-priority tasks with efficiency and professionalism.
• Adaptability and ability to thrive in a fast-paced, evolving start-up environment.
  
  
  

Location: Headquartered in Washington, DC / This role is based in DC with 2 days/week in office

Benefits

• Fantastic, fun and collaborative colleagues; opportunity to solve tough challenges in healthcare
• Ability to be entrepreneurial and tremendous opportunities for growth
• Public Benefit Corporation with an impact and equity mission
• Competitive compensation and health benefits
• Generous PTO, 10+ holidays
• Highly competitive 401K
• 3 months paid parental leave
• Professional Development opportunities
  
  
  

Surgo Health is committed to fair, equitable, and transparent practices. Compensation packages are based on several factors such as skill set, prior relevant experience, education, certifications, and market considerations. In addition to base compensation, individuals may be eligible for annual performance-based bonuses and equity (if applicable). We aim to pay salaries that are competitive, benchmarked against companies that are similar in stage, size, and market to Surgo Health. Our recruiter may be able to share more about our total rewards offerings and the specific salary range for the relevant role during the hiring process.

Our hiring philosophy

We hire for passion and core competencies.

We look for problem-solvers and lateral thinkers.

We love it if you have done different things with your time.

If you think you are ideal for this position, write to us even if your experience doesn't match all the requirements listed above.

Equal Opportunity and Diversity Policy

Surgo believes a diverse, inclusive staff makes a stronger team and more impactful organization and we are committed to building and developing this team and environment. Qualified people of all races, ethnicities, cultures, ages, sex, genders, sexual orientation, gender identities and expressions, languages, social class, marital status, religions, veterans status, and disabilities are strongly encouraged to apply.