Executive Assistant - Founders' Office

We’re making payments the most powerful tool in commerce — come build with us.

pmtbox is building the future of payments infrastructure — and doing it with high trust, high ownership, and an exceptionally high bar for talent. We’re a small, fast-moving team building something meaningful, and we’re looking for an Executive Assistant who can help our founders stay focused, move fast, and amplify their impact across the company.

This role is central to the health of the company. You’ll manage recruiting workflows, support fundraising efforts, build and protect culture, and keep the founders operating at peak clarity. If you thrive in a builder’s environment, love managing multiple threads at once, and bring crisp communication and exceptional judgment, you’ll fit right in.

What You’ll Do

• Manage and optimize founders’ calendars, schedules, and day-to-day flow
• Lead and organize recruiting coordination and candidate management
• Provide support for fundraising efforts — prep, coordination, materials, and follow-up
• Drive culture initiatives and help reinforce company values across the team
• Manage projects and internal workstreams with precision and urgency
• Keep communication loops tight and ensure the right things are moving at the right time
• Handle occasional light personal tasks that support the founders’ productivity
• Anticipate needs, remove friction, and create structure that helps the business run smoothly
  
  

What Great Looks Like

You’re the kind of person who:

• Integrates into the founders’ rhythms seamlessly
• Manages complexity with calm, speed, and clarity
• Treats every thread like it matters — and closes loops without being asked
• Holds exceptionally high standards of professionalism, confidentiality, and judgment
• Helps shape and uphold a high-ownership culture across the company
• Operates with founder-level ownership and takes pride in helping a growing company run well
• Communicates crisply, solves problems before they appear, and keeps things moving
  
  

What You Bring

• 3–7+ years supporting senior executives in fast-paced environments
• Demonstrated excellence in scheduling, coordination, and project management
• Strong writing, communication, and organizational skills
• Speed, accuracy, and attention to detail
• High perception, strong judgment, and the ability to read between the lines
• Ability to handle sensitive information with total discretion
• A proactive, ownership-driven approach — you see what needs to be done and do it
• A calm, steady presence in a high-expectation environment
  
  

Work Environment

This role is fully in-office at our Orem, UT headquarters.

We value focus, clarity, and collaboration — and our in-office rhythm supports that.

Core Hours: Standard business hours with occasional flexibility based on founder schedules.

Compensation & Benefits

• Compensation is in line with senior-level experience.
• Equity participation included in compensation package.
• Compensation is in line with senior-level experience.
• Equity participation included in compensation package.
• $2,000 in Monthly QSEHRA reimbursement toward health insurance
• Safe Harbor 401(k) with 100% match up to 6%
• In-office snacks and drinks
• Weekly Friday team lunch with leadership
• High-trust, high-ownership environment