Executive Assistant, CMO
Kraft Heinz
Date: 17 hours ago
City: Chicago, IL
Salary:
$77,800
-
$97,300
per year
Contract type: Full time

Job Description
As an Executive Assistant, the successful candidate will be organized, detail oriented, self-motivated, adaptable, ambitious, and driven, able to handle confidential information, and is comfortable navigating in a fast-paced environment, with a demonstrated ability to respond to changing workloads and priorities. Must be able to communicate clearly and to handle multiple assignments and people simultaneously.
The Executive Assistant is required to perform a range of duties to support their Executive (s) including but not limited to
New Hire Base Salary Range
$77,800.00 - $97,300.00
Bonus This position is eligible for a performance-based bonus as provided by the plan terms and governing documents.
The compensation offered will take into account internal equity and may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors
Benefits Coverage for employees (and their eligible dependents) through affordable access to healthcare, protection, and saving for the future, we offer plans tailored to meet you and your family’s needs. Coverage for benefits will be in accordance with the terms and conditions of the applicable plans and associated governing plan documents.
Wellbeing We offer events, resources, and learning opportunities that inspire a physical, social, emotional, and financial well-being lifestyle for our employees and their families.
You’ll be able to participate in a variety of benefits and wellbeing programs that may vary by role, country, region, union status, and other employment status factors, for example
Chicago/Aon Center
Kraft Heinz is an Equal Opportunity Employer – Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes. In order to ensure reasonable accommodation for protected individuals, applicants that require accommodation in the job application process may contact [email protected] for assistance.
As an Executive Assistant, the successful candidate will be organized, detail oriented, self-motivated, adaptable, ambitious, and driven, able to handle confidential information, and is comfortable navigating in a fast-paced environment, with a demonstrated ability to respond to changing workloads and priorities. Must be able to communicate clearly and to handle multiple assignments and people simultaneously.
The Executive Assistant is required to perform a range of duties to support their Executive (s) including but not limited to
- Help ensure leader is properly prepared and on time for all meetings, project deadlines, AIs, and deliverables.
- Prepare or coordinate the preparation of correspondence, forms, reports, presentation materials, and other written communication as required for executive and business meetings often under tight deadlines.
- Management of calendars and scheduling with tact and discretion for personal and work engagements.
- Prepare and handle confidential and personnel information with trust & discretion, interface appropriately with internal and external clients, and senior executives.
- Create meeting agendas, coordinate staff meetings, internal and external events as needed; supporting team cadences / meetings (e. g., notes / prompts for agenda items; proactively updating recurring events).
- Invoice and Vendor Management
- Act as main point of contact for external and internal requests, including meeting and greeting when necessary.
- Coordinate all logistics for travel, events, meetings, etc. while ensuring accurate monthly T&E ledgers via Concur.
- Assist with event planning and coordination for team meetings, all-hands meetings, summits, etc.
- Manage Travel and Expenses reporting.
- Help to drive culture and engagement in the organization where needed.
- Ensure quality control / proofreading / editing where necessary.
- Perform ad hoc administrative work and projects as needed.
- High school diploma required.
- Administrative experience supporting Executives, Vice Presidents, Directors and / or Managers on their team.
- Demonstrate the ability to support and interact with all levels of management.
- Advanced knowledge of Microsoft Office suite (PowerPoint, Excel, Word, Outlook); Familiar with business technology including but not limited to web conferencing, TEAMS, Zoom, eRoom, SAP, Ariba, WorkDay, Concur, etc.
- Excellent organizational, communication, and social skills with a keen attention to detail, ability to exercise initiative, work independently and proactively follow-up.
- Ability to handle workload in a fast paced and focused work environment.
- Experience and proficiency working with automated expense tracking, online travel etc.
- Ability to anticipate needs and make decisions with minimal direction.
- Task oriented and ability to drive completion of tasks within narrow timelines.
- Ability to work overtime as needed.
- Poised under pressure and flexible to adapt in a fast-paced environment.
New Hire Base Salary Range
$77,800.00 - $97,300.00
Bonus This position is eligible for a performance-based bonus as provided by the plan terms and governing documents.
The compensation offered will take into account internal equity and may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors
Benefits Coverage for employees (and their eligible dependents) through affordable access to healthcare, protection, and saving for the future, we offer plans tailored to meet you and your family’s needs. Coverage for benefits will be in accordance with the terms and conditions of the applicable plans and associated governing plan documents.
Wellbeing We offer events, resources, and learning opportunities that inspire a physical, social, emotional, and financial well-being lifestyle for our employees and their families.
You’ll be able to participate in a variety of benefits and wellbeing programs that may vary by role, country, region, union status, and other employment status factors, for example
- Physical - Medical, Prescription Drug, Dental, Vision, Screenings/Assessments
- Social - Paid Time Off, Company Holidays, Leave of Absence, Flexible Work Arrangements, Recognition, Training
- Emotional – Employee Assistance Program , Wellbeing Programs, Family Support Programs
- Financial – 401k, Life, Accidental Death & Dismemberment, Disability
Chicago/Aon Center
Kraft Heinz is an Equal Opportunity Employer – Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes. In order to ensure reasonable accommodation for protected individuals, applicants that require accommodation in the job application process may contact [email protected] for assistance.
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