Executive Assistant

Description

Hallandale Pharmacy is a trusted, community-focused pharmacy dedicated to providing exceptional patient care, personalized medication solutions, and outstanding customer service. We take pride in fostering a collaborative work environment that values integrity, innovation, and professionalism. Our team works closely with healthcare providers and patients to ensure the highest standards of care and compliance in every aspect of our operations.

Position Summary

The Executive Assistant will play a key role in managing executive schedules, coordinating communications, preparing reports, and supporting the operational functions of the company. This is an on-site position, requiring strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

Duties And Responsabilities

• Manage executive calendars, schedule meetings, and coordinate travel and appointments.
• Serve as the primary point of contact between executives, employees, clients, and vendors.
• Prepare, edit, and format correspondence, reports, and presentations.
• Maintain organized filing systems and ensure accurate record-keeping of company documents, licenses, and compliance files.
• Support financial and operational reporting through data collection and analysis.
• Coordinate company meetings, including agendas, minutes, and follow-up actions.
• Handle confidential and sensitive information with discretion.
• Support special projects and help streamline company operations and workflows.
  
  

Skills & Abilities

• Organizational Excellence: Exceptional ability to manage multiple priorities, schedules, and projects in a fast-paced environment.
• Communication: Strong written and verbal communication skills; able to draft professional correspondence and interface effectively with internal teams, healthcare professionals, and vendors.
• Attention to Detail: Meticulous in handling data, documentation, and compliance records, ensuring accuracy and timeliness.
• Confidentiality: Proven ability to handle sensitive company and patient information with the highest level of discretion and professionalism.
• Technical Proficiency: Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and comfortable learning pharmacy or healthcare management software.
• Problem-Solving: Resourceful and proactive in identifying issues, anticipating needs, and implementing effective solutions.
• Time Management: Efficient in prioritizing workloads and meeting deadlines without compromising quality.
• Able to identify gaps and propose effective solutions for improved collaboration.
  
  

Education & Experience

• Education: Associate’s or Bachelor’s degree preferred.
• Experience: Minimum 10 years of experience as an Executive Assistant, Administrative Assistant, or in a similar senior administrative role. Experience in the pharmacy or healthcare industry is strongly preferred.
• Skills:
• Exceptional organizational skills and meticulous attention to detail.
• Proven ability to multitask and thrive in a fast-paced environment.
• Strong written and verbal communication skills.
• High degree of professionalism, discretion, and integrity when handling confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong problem-solving abilities and proactive approach to task management.
  

Physical Requirements

• Sitting for prolonged periods of time sitting at a desk and working on a computer.
  
  

What Sets Us Apart

Join Hallandale Pharmacy as a valued member of our team and play a key role in supporting the executives who drive our mission forward. At Hallandale Pharmacy, we are a locally rooted organization dedicated to providing personalized, high-quality care to our patients and community.

We pride ourselves on fostering a collaborative and supportive work environment where every team member’s contributions matter. If you are looking for a purpose-driven role that offers professional growth, meaningful impact, and the opportunity to be part of a company committed to excellence in patient care, Hallandale Pharmacy is the place for you.