Executive Assistant

Who You'll Work With

You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.

In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.

When you join us, you will have:

• Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
• A voice that matters: From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
• Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
• Exceptional benefits: On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well-being for you and your family.
  
  

Your Impact

In this role, you will manage the administrative support for the Global Leader of Optimize and four other Directors as required. In addition to supporting senior leadership, you will also provide backup support for the Optimize Procurement Partner when required, ensuring continuity and responsiveness.

This role requires exceptional organizational skills, proactiveness, and the ability to manage complex priorities while operating with a high level of discretion. You will play a critical role in ensuring smooth operations by managing calendars, resolving conflicts, and making confident decisions on behalf of the leaders you support. You will be expected to build a deep understanding of functional priorities and translate them into relevant actions across multiple impact areas, ensuring that time and resources are allocated effectively.

In this role, you will be responsible for organizing and planning domestic and international travel, ensuring all logistics—from flights to accommodations and local transportation—are managed seamlessly through the firm’s Travel Department. You will also prepare and submit time and expense reports promptly, reconciling reimbursement issues as necessary

Your ability to foster strong relationships across the firm will be key to success in this role. You will develop and maintain effective, collaborative relationships with senior leaders, internal teams, and external stakeholders, ensuring seamless coordination and execution of day-to-day responsibilities.

You will also be responsible for coordinating key activities for our Miramar office. You will work in close collaboration with the Office Services Administrator to ensure seamless office operations and a productive work environment. You will also assist with planning and coordinating on- and offsite events, managing scheduling, logistics, communications, and budget planning. Additionally, you will play a critical role in onboarding new colleagues, ensuring they are welcomed, set up for success, and provided with the resources they need to integrate smoothly into their roles.

Your Qualifications and Skills

• Bachelor’s degree preferred or equivalent work experience
• 5+ years of proven experience as a C-suite Executive Assistant
• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment
• Ability to interact with senior leaders and operate as an integral member of the team
• Maintains confidentiality and handles sensitive information with discretion
• Excellent attention to detail
• Collaborative style and ability to adapt and incorporate input from various teams
• High energy and responsiveness, with a focus on quality
• Comfortable operating in a fast-paced, dynamic, and often ambiguous environment