Executive Assistant

Hybrid

Join a dynamic company specializing in financial services, seeking a proactive Executive Assistant to support key executives in the Bethesda office. This role involves calendar management, event planning, office organization, and providing top-tier administrative support to the value creation team. Ideal for someone with strong communication skills, who thrives in a fast-paced, professional environment. The company fosters a collaborative, flexible atmosphere with growth opportunities, excellent perks, and a team-oriented culture.

Executive Assistant Responsibilities

• Manage and organize calendars for the value creation team, coordinating meetings and ensuring there are no scheduling conflicts
• Plan, organize, and execute firm-hosted events, handling logistics, on-site coordination, and ensuring successful event delivery
• Oversee office management tasks, including ordering supplies, maintaining office organization, and handling day-to-day administrative needs
• Process and track expense reports through Concur, ensuring timely and accurate submission while adhering to company policies
• Act as the primary point of contact for the team, addressing scheduling conflicts, changes, and ensuring smooth coordination
• Provide backup administrative support to other executive assistants, stepping in as needed to ensure seamless operations
• Log essential data into CRM (Deal Cloud), assisting with deal tracking and project management to ensure timely follow-ups and progress
  
  

Executive Assistant Requirements

• Minimum of 2 years of Executive Assistant experience supporting multiple Executives
• Exceptional calendar management skills for up to 5 executives
• Proficiency in event planning and coordination
• Experience with Concur for expense report processing is a plus
• Strong written and verbal communication skills
• Ability to work in a highly professional, fast-paced environment
• Proficient with Microsoft Office 365, Zoom, Teams, and Dropbox
• Ability to adapt to shifting priorities and manage time effectively
  
  

Benefits

• Health insurance coverage
• 401(k) with company match
• Life insurance and AD&D coverage
  
  

Join a collaborative private equity firm seeking a proactive Executive Assistant to support calendar management, event planning, and office coordination!