Executive Assistant

Description

Summary of Position/Purpose:

We are seeking a highly experienced and dependable Executive Assistant to provide high-level administrative support to senior leadership in a fast-paced, high-volume environment. This role requires exceptional organizational skills, a proactive mindset, and the ability to manage multiple priorities with precision and discretion. The ideal candidate is a strategic partner, thrives under pressure, and brings a strong track record of success supporting executive-level leaders.

Essential Duties, Functions And/or Responsibilities

• Provide dedicated administrative support to executive leadership, including calendar management, travel arrangements, meeting coordination, and expense reporting
• Proactively manage executive schedules, ensuring efficient time management and prioritization of critical matters
• Prepare, proofread, and edit correspondence, presentations, reports, and other confidential documents
• Serve as a liaison between executives and internal/external stakeholders, demonstrating professionalism and confidentiality at all times
• Coordinate logistics for internal and external meetings, including team off-sites, board meetings, and vendor interactions
• Manage incoming communications, including emails and calls, prioritizing and responding on behalf of executives when appropriate
• Maintain accurate records and filing systems, both electronic and physical
• Support project tracking, timelines, and deliverables across cross-functional teams
• Anticipate the needs of the executive and provide solutions before issues arise
• Handle confidential and time-sensitive information with the highest degree of integrity
• Indirectly responsible for product quality
• Other duties as assigned
  
  

Qualifications

Education and/or Work Experience Requirements:

• 5+ years of experience as an Executive Assistant, supporting senior-level executives is required
• Proven ability to work in a high-volume, fast-paced environment with shifting priorities
• Exceptional written and verbal communication skills
• Highly organized, detail-oriented, and able to manage multiple tasks and deadlines simultaneously
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Teams, Zoom, etc.)
• Demonstrated ability to exercise good judgment and discretion in handling confidential information
• Self-starter with a proactive approach and strong problem-solving skills
• High degree of professionalism and polished interpersonal skills
• Ability to work independently and as part of a team
• Familiarity with supply chain workflows or high-volume distribution center operations is desirable
• Comfortable interfacing with internal and external executives, clients, and vendors
• Background managing Board meeting preparations and calendars is a must
• Technologically savvy with the ability to quickly accommodate to new applications and tools
  
  

Physical Requirements

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
  
  

This position requires applicants to be authorized to work in the US without sponsorship; TestEquity does not sponsor applicants for work visas.

TestEquity provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.