Executive Assistant

Who We Are At Osmo

Osmo is a digital olfaction company, on a mission to give computers a sense of smell to improve the health and wellbeing of human life. Why? Our sense of smell both enriches and saves lives, and has a deep and direct connection to our emotions and memory. This foundational understanding of smell's impact has directly informed the development of our latest innovation: Generation.

Generation is a new kind of fragrance house powered by Olfactory Intelligence (OI) to blend AI with world-class perfumery. It will help brands create emotionally resonant scents faster, more accessibly, and with greater creative clarity. Our technology allows us to explore vast scent possibilities, discover novel ingredients, and design fragrances informed by both data and artistry.

Beyond fragrance, Olfactory Intelligence has applications across industries including manufacturing, security, medicine, and more. We believe in the power of automation and thoughtfully applied AI/ML to solve problems beyond the reach of human intuition alone. Osmo is headquartered in New York, NY, with a new facility in New Jersey, and offices in Somerville, MA.

Osmo is hiring an Executive Assistant to provide support to our senior management team. We’re looking for someone with a high degree of detail and organization to collaborate in a fast-paced environment. The ideal candidate is native in modern productivity & communication tools, has a knack for quickly triaging competing priorities, and thrives on bringing order to otherwise chaotic environments.

Key Responsibilities

• Provide executive support to senior management including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Assist in the preparation of meetings, including drafting agendas, organizing notes, and following up on action items as required.
• Handle confidential information with discretion and professionalism.
• Serve as the primary point of contact for internal and external communications on behalf of the executive team.
• Assist in management of office space including coordinating restock of supplies, ordering of weekly lunches, and more.
  
  

Required Qualifications

• Proven experience in an administrative and/or office management role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficient in modern productivity & organizational software.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong problem-solving skills and the ability to handle multiple priorities with ease.
• Discretion and confidentiality in handling sensitive information.
• Experience with the following tools: Google Suite (gmail, calendar, etc), Slack, Ramp, and Notion.
  
  

Benefits: Medical, Dental, Vision, 401K, and more.

If this role inspires you we’d encourage you to apply. We are committed to recruiting, developing, and retaining an incredible team optimized for a diversity of thought, background, and approaches. All employment decisions and responsibilities are determined based on current ability and your ability to grow, without regard to race, color, gender identity, sex, sexual orientation, religion, age, marital status, physical, mental, or sensory disability, or any other characteristic protected by applicable law.

Recruitment & Staffing Agencies: Osmo does not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to Osmo or its employees is strictly prohibited unless contacted directly by the Osmo Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of Osmo and Osmo will not owe any referral or other fees with respect thereto.