Executive Assistant

About The Role

We are seeking a highly organized, experienced, and personable professional to serve in a dual-capacity role as Executive Assistant (EA) to the CFO and Office Manager for our growing New Orleans office. This is a unique opportunity to support a global finance executive while also playing a critical role in shaping the culture, operations, and efficiency of our local presence.

This person will serve as the face of the company in our dynamic, cross-functional co-working environment, which includes Finance, HR, and rotating groups such as interns and new hires. The right candidate will bring executive polish, excellent organizational skills, and a proactive mindset to thrive in this fast-paced, high-visibility role.

Key Responsibilities

Executive Assistant to CFO

• Manage a complex and dynamic calendar, ensuring meetings are prioritized and aligned with the CFO’s strategic agenda.
• Coordinate national and international travel logistics, including flights, accommodations, and itineraries.
• Prepare and process expense reports and assist with financial documentation.
• Provide organizational support around communications, emails, and task follow-ups.
• Support occasional in-person events, meetings, and board or investor-related sessions including logistics, catering, and materials preparation.
  
  

Office Management

• Serve as the main point of contact for co-working staff, visitors, and vendors.
• Manage local onboarding logistics, workspace assignments, equipment readiness, and office supplies.
• Coordinate employee experience initiatives including local events, catered lunches, team meetings, and culture-building efforts.
• Ensure smooth day-to-day operations of the space (cleanliness, access, security, tech troubleshooting) and identify process improvements.
• Represent the New Orleans location in broader workplace experience discussions and initiatives.
  
  

Finance Support (time-permitting, beyond core duties)

• Help manage documentation and data requests related to shareholders, customers, vendors, and due diligence processes (e.g., financial statements, org charts, personnel data).
• Participate in a team to maintain and update a secure “transaction readiness” data room with timely, accurate information.
• Act as a liaison between Finance and other departments to ensure smooth cross-functional collaboration on time-sensitive projects.
  
  

What We’re Looking For

• 5+ years of experience as an Executive Assistant, Office Manager, or similar role, ideally supporting C-level leaders in startup or high-growth environments.
• Exceptional organizational and multitasking skills with the ability to prioritize effectively in a fast-paced setting.
• Professional presence with the ability to interact confidently with senior leaders, visitors, and external stakeholders.
• Strong proficiency with Google Workspace, Slack, Zoom, and basic financial tools (e.g., Concur, Expensify).
• High level of discretion and trustworthiness — you’ll be handling confidential information regularly.
• Proactive, flexible, and collaborative mindset; someone who takes ownership and gets things done without needing constant direction.
  
  

Why Join Us?

This role offers the chance to be part of something foundational — helping shape a vibrant, collaborative, and growing hub in New Orleans. You’ll gain exposure to senior decision-making, influence the culture of the office, and play a key part in our continued expansion. For someone with the right blend of tact, initiative, and professionalism, this can be a deeply rewarding and high-impact position.