Executive Assistant

The Executive Assistant will provide primary support to the Vice President of Sustainability, Responsibility, Trade and Government Affairs, along with two other senior level leaders and the broader global team at large. In this role, you will act as a confidant to senior level leaders and need tomust easily adapt to changing individual and business needs.

The Executive Assistant must be proactive, creative and enjoy working within a matrixed, global environment that is results-oriented and values-driven. The ideal candidate will have the ability to exercise excellent judgment and high confidentiality in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant must be able to work under pressure, in a highly visible role, at times to handle a wide variety of activities and some highly confidential matters with discretion.

Specific Responsibilities

• Completes daily administrative tasks that include expert calendar management, detailed and complex travel coordination (both domestic and international), expense reporting and creation and management of various correspondence, reports, and presentations.
• Serves as the liaison between executives, managers and other internal and external stakeholders as required. Reviews requests and schedules appointments, interviews, and meetings.
• Partners with finance to manage the complex global team budget, ensuring accuracy in reporting and reconciliation of fiscal year YTD versus YTG on approved budget for project owners. Assists with monthly forecast updates and other financial reporting.
• Enters and/or approves department bills as needed to ensure timely payment for professional services and vendors.
• Streamlines internal processes and systems to improve communication and internal culture on the team.
• Corresponds with a variety of stakeholders (internal and external) in a highly responsive and professional manner while handling highly confidential information.
• Researches, prioritizes, and follows up on incoming issues and concerns as requested; respond or bring issues forward as appropriate.
• Plans, coordinates, and ensures the Executive’s schedule is followed and respected. Provide "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Executives’ time.
• Maintains highly professional and effective relationships with other Executive Assistants across the company to ensure smooth communication and coordination across the enterprise.
• Assists with meeting planning and set up; schedules conference rooms, orders catering, secures technology and other resources as required.
• Develops and maintains good working relationships throughout the organization by exhibiting outstanding customer service skills with all internal and external stakeholders.
• Performs these and other departmental duties as assigned.
  
  

Qualifications

• College degree or equivalent combination of education and work experience is preferred.
• Ideally will have 5 years of executive administrative experience in a professional business environment or a background in travel or hospitality.
• Must be highly professional, approachable, and proactive with strong initiative and multi-taskings abilities.
• Team player
• Ability to thrive within a matrixed, global environment that is results-oriented, purpose and values-driven and brand-focused.
• Exercises excellent judgment and high confidentiality in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• Ability to work independently on projects, from conception to completion, and must be able to work under pressure, in a highly visible role, at times to handle a wide variety of activities and confidential matters with discretion.
• Strong PC skills (M/S Word, Excel, PPT)
  
  

Incentive Potential: This position is eligible for additional compensation awards that may include an annual incentive plan, sales incentive, or commission potential. Specific details of the additional compensation eligibility for this position will be provided during the recruiting and interview process.

Benefits at VF Corporation: You can review a general overview of each benefit program offered, including this year's medical plan rates on www.MyVFbenefits.com and by clicking Looking to Join VF? Detailed information on your benefits will be provided during the hiring process.

Please note, our hiring ranges are determined and built from market pay data. In determining the specific compensation for this position, we comply with all local, state, and federal laws.

At VF, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at [email protected]. VF will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.

Pursuant to all applicable local Fair Chance Ordinance requirements, including but not limited to the San Francisco Fair Chance Ordinance, VF will consider for employment qualified applicants with arrest and conviction records.

Hiring Range:

$31.10 USD - $38.88 USD per hour

Incentive Potential: This position is eligible for additional compensation awards that may include an annual incentive plan, sales incentive, or commission potential. Specific details of the additional compensation eligibility for this position will be provided during the recruiting and interview process.

Benefits at VF Corporation: You can review a general overview of each benefit program offered, including this year's medical plan rates on www.MyVFbenefits.com and by clicking Looking to Join VF? Detailed information on your benefits will be provided during the hiring process.

Please note, our hiring ranges are determined and built from market pay data. In determining the specific compensation for this position, we comply with all local, state, and federal laws.

At VF, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at [email protected]. VF will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.

Pursuant to all applicable local Fair Chance Ordinance requirements, including but not limited to the San Francisco Fair Chance Ordinance, VF will consider for employment qualified applicants with arrest and conviction records.