Events & Sponsorships Coordinator

Description

All Resumes should be submitted by Friday October 24th, 2025

Essential Job Duties and Responsibilities: (additional duties may be assigned)

• Evaluate and develop a suite of sponsorship and advertising packages to support the organization’s budget and revenue goals.
• Lead sales of advertising for annual publications; digital communications, including eblasts, newsletters and websites; and the CenterState CEO podcast.
• In coordination with team leads, develop and sell sponsorship and advertising, including annual packages, for programs, projects and events for Inclusive Growth; Strategy, Policy and Planning; Racial Equity and Social Impact; and Membership and Business Experience, including the Greater Oswego-Fulton Chamber of Commerce.
• In coordination with the VP of Marketing, create sales collateral and custom packages for each opportunity.
• Support CenterState CEO organizational partners in the development of sponsorship and advertising opportunities.
• Lead sales meetings with clients and members to showcase marketing opportunities.
• Manage the billing and collections for all sales.
• Provide detailed reports for quarterly reconciliation to the SVP of Marketing and Communications.
• Support event planning and execution, including assisting with event production, registration, coordinating Signature Access events, and moderating and executing Speed Networking events and training and education programs.
• As part of the Marketing and Communications team, ensure sponsors are recognized and promoted in all communications and at events, including updating website with events sponsors as they are confirmed, providing artwork for weekly events eblast and monthly Insights digital newsletter.
• Provide sponsors and advertisers with monthly analytics to show reach and create follow-up sponsorship report that showcases visibility they received as sponsors.
• Provide input and assistance in establishing annual goals for sponsorships and advertising revenue.
• Track and report monthly metrics related to sponsorship goals.
• Responsible for meeting budgets established by the SVP of Marketing and Communications.
• Attend majority of events executed by CenterState CEO, including events and functions before or after normal business hours.
• Performs other related duties as assigned.
  
  

Requirements

Education and Experience:

• Bachelor’s degree in marketing, business or similar field of study preferred.
• 1-3 years of hands-on experience in advertising.
• Equivalent combinations of education and work experience will be considered.
  
  

Special Requirements

• Driver’s license.
• Regular day travel.
• Ability to be on-call before/after normal work hours.
• Required to work beyond normal work hours on a regular basis.
• Occasional weekend work or working from home required.
  
  

Knowledge, Skills And Abilities

• Excellent attention to detail.
• Computer/technical proficiency, including Microsoft Office Suite (Office 365), HubSpot or other email marketing tools, website content management systems, data entry, and generating reports using standard software applications. Salesforce proficiency a plus.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Knowledge of strategic sales and marketing concepts, principles, methodology and techniques.
• Ability to plan, organize and coordinate events.
• Ability to provide effective advice and counsel on strategic and/or critical sponsorship and advertising issues and to exercise effective judgment.
• Ability to respond to questions from groups of department heads, managers and members.
• Excellent time management; skill in planning and scheduling to meet multiple deadlines and ensure the timely completion of projects.
• Ability to coordinate efforts of various teams to present a coherent message.
• Excellent project management and organizational abilities. Ability to multitask in a fast-paced work environment.
  
  

Physical And Mental Requirements

• Close mental and visual attention required to perform work dealing primarily with preparing, analyzing, and interpreting data and figures, using a computer terminal, and/or extensive reading.
• General office equipment is used.
  
  

Work Environment

There is no exposure to adverse environmental conditions. Work is performed in a typical office work environment with outside travel to client/member/prospect locations.

Disclaimer

• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
• This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
• The company reserves the right to add to or revise an employee's job duties at any time at its sole discretion.
• This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.
  
  

CenterState CEO is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer without regard to race, creed, national origin, religion, sex (including pregnancy, childbirth or related medical conditions), gender, gender identity, age, marital status, physical or mental disability, predisposing genetic characteristics, sexual orientation, domestic violence victim status, military status or veteran's status.