Events Program Manager

About NSTXL

The National Security Technology Accelerator (NSTXL) harvests innovative technology from the commercial and non-defense marketplace, transforming government innovation while decreasing costs compressing timelines, and improving outcomes. We offer a unique and simplified approach to rapidly develop, demonstrate, and assess prototypes that address a range of operational and installation needs, from individual Warfighter technology to large-scale installation projects. NSTXL supports the delivery of technology to the Department of Defense by serving as a one-stop shop to match government requirements with innovative private-sector and academic solutions.

NSTXL is creating an ecosystem of innovators to collaborate and bring next generation technologies to the end-user. Currently, our OTAs have more than 900 corporate, non-profit, educational, and financial institution members. For these members, NSTXL offers opportunities to bid on government contracts, education and training, and live/virtual forums on a wide variety of topics.

Job Description

We are seeking a highly organized and results-driven Events Manager to join our dynamic team. In this role, you will be responsible for the end-to-end production of a diverse array of events throughout the year, ranging from small to large including ad-hoc virtual programs, trade show activations, and B2B/B2G conferences and meetings in various formats (in-person, hybrid, and virtual). As the Events Manager, you will play a crucial role in highlighting key topics vital to national security, creating informative and impactful events that support stakeholders from the Department of Defense to emerging innovators.

Responsibilities

• Collaborate with internal and external stakeholders to drive event strategy and successful execution.
• Own program event management in its entirety (program timelines and team deliverables/deadlines) within project management tool (Monday.com).
• Plan, execute and manage RFP/venue sourcing, contract review and negotiation as well as space planning, food and beverage, AV production, exhibit design, staff management, registration, and more.
• Responsible for all event communication to program team, event support staff, speakers, stakeholders, and registrants before, during, and post-event to ensure an exceptional event experience.
• Help track event budget with support from Event Director, CMO, and finance team.
• Leverage existing marketing content and templates to support the promotion and execution of events in Cvent (emails, event websites, print materials, etc.).
• Collaborate with the Brand team to request new design and copy content as needed, branded event packages for larger events, and press and social media support.
• Manage post-event follow-up to attendees including emailing event resources, surveys, and resource library management.
• Create and manage event postings on NSTXL.org and our Community site.
• Host and support virtual events via Microsoft Teams, Zoom for Government, and Cvent.
• Build and deliver event recap reports to internal and external stakeholders.
• Assist in creating campaign dashboards and reports in HubSpot and event software.
  
  

Basic Qualifications

• BS/BA degree and a minimum of 7+ years of B2G event planning and management experience.
• U.S. citizen with the ability to receive security clearance.
• Proven experience fully owning the execution of a 500+ person B2G conference with multiple tracks, across multiple days.
• Excellent written and verbal communication skills and experience working with VIPs.
• Detail and deadline-oriented, with the ability to adapt to challenges and opportunities with a solution-oriented perspective; excellent strategic thinking and critical reasoning skills.
• Strong organizational abilities and project management skills; must be capable of managing multiple projects simultaneously and working well under pressure in a fast-paced, deadline-driven environment.
• Proficient in event management software and virtual event platforms.
• Experience using CRM and marketing automation tools and familiar with digital marketing concepts.
• Self-motivated and team-oriented, willing to jump in and help when needed on projects.
• Thorough understanding of the event and meeting management process - conception to completion.
• Ability to thrive in in a fully-remote work environment
• Ability to work extended hours during big event weeks.
• Must be able to stand for extended periods of time and able to move/lift heavy objects ranging 10-30 lbs.
  
  

Location

Remote

Travel

Travel for this position is estimated at 35% domestic travel.

Accommodations

Please contact us if you need any assistance or accommodations during the interview process.

What We Offer

We strive to be one of the best places to work in America. We offer competitive salaries and benefits that include:

• Health, dental, and vision insurance – company pays 90% of premiums for individual coverage and 71% of premiums for family coverage!
• Basic Life & AD&D policy company paid!
• Flexible work hours
• Generous PTO
• 11 Floating holidays
• Paid sick leave
• Remote work structure
• 401(k) with employer match
• Wellness plan
• Mental health support
• Community sponsorships
• Donation matching
• Professional development
  
  

Come join the team that is helping to pave the way for innovative technology advancement!