Events and Tradeshow Coordinator

Join Our Team at Realityworks

Who We Are

Realityworks is a 100% employee-owned company headquartered in Eau Claire, WI. We’re passionate about transforming education by providing innovative, hands-on learning solutions that prepare students for real-world careers.

What We Do

We develop comprehensive educational products that combine curriculum, experiential learning tools, student activities, and assessment resources. Our solutions are trusted by middle schools, high schools, and post-secondary institutions across the country to engage learners, develop critical skills, and inspire career exploration.

Why Join Us

When you join Realityworks, you become a co-owner in a company that values your contributions and rewards your success. Our employee-centered culture is built on collaboration, innovation, and shared achievement.

We offer a robust benefits package, including:

• Employee Stock Ownership Plan (ESOP): 100% company-funded and designed to grow in value as we succeed together
• Health, Dental, and Life Insurance: Comprehensive coverage to support your well-being
• 401(k) Retirement Plan: With company match up to 6%
• Generous Paid Time Off: Over 20 days annually, plus 10 paid holidays
• Wellness Incentives: Gym reimbursement and healthy living rewards
• Family-Friendly Benefits: Paid maternity, paternity, and adoption leave
• Flexible Spending Accounts: Including dependent care coverage
• Disability Coverage: Long-term and short-term
• Education Support: Tuition assistance for continued learning
• Community Engagement: Paid volunteer time and donation matching

The Opportunity: Events and Tradeshow Coordinator

• Are you passionate about bringing brands to life? Realityworks is looking for a detail-oriented and strategic Events and Tradeshow Coordinator to support our marketing and sales initiatives through the planning and execution of special events, industry tradeshows, presentations, and site visits. This role is responsible for managing event logistics, coordinating marketing materials, and overseeing budgets to ensure seamless execution and strong brand representation.

Key Responsibilities

• Event Planning & Coordination
• Maintains the master event and tradeshow calendar
• Coordinates conference registrations, presentations, housing, and related marketing materials (e.g., exhibit graphics, datasheets, flyers)
• Coordinates logistics for paid program trainings delivered onsite or via webinar
• Marketing & Materials Management
• Manages inventory of marketing collateral, promotional literature, and tradeshow properties
• Packs and ships tradeshow assets—including learning aids, booth materials, and promotional literature—ensuring timely and accurate delivery
• Prepares presentation slides and materials in collaboration with Sales and Marketing
• Cross-Functional Collaboration
• Coordinates with Sales, Marketing, and Product Management to confirm event goals, equipment needs, and available resources
• Liaises with sales representatives to understand and support their partnerships, events, and presentations
• Vendor & Budget Oversight
• Partners with vendors (e.g., exhibit house, printers) to ensure timely, cost-effective execution
• Tracks event expenses and revenues, compiling post-event reviews to support future planning
• Performance & Quality Assurance
• Tracks and reports sales and opportunity dollars generated from events to evaluate ROI and inform strategy
• Ensures event equipment and products are functional, high-quality, and ready for use
• Manages event equipment and products, ensuring functionality, quality, timely fixes, and readiness
• Additional Duties
• Performs other duties as assigned

What You’ll Bring

• Associate or Bachelor’s Degree in Marketing, Sales, Business, Communications, or field, or equivalent work experience in trade show coordination
• Proficient in Microsoft 365 (Excel, Word, PowerPoint, Outlook)
• Proficient with PC-based software programs and automated database management systems
• Excellent verbal and written communication
• Solid organizational skills with the ability to manage multiple priorities and deadlines
• Previous experience working in a sales or marketing environment is preferred
• Experience coordinating events, trade shows, or educational conferences is preferred

Work Location

• Realityworks is located in Eau Claire, WI. This is a hybrid position, splitting time between working from a home office and working onsite at the corporate office

Travel Requirements

• Occasional travel to trade shows and events as needed, typically 1-3 overnight trips per year

Physical Demands

• Will include occasional walking, standing, stooping, bending, climbing, and lifting or moving materials or equipment up to 50 lbs.

Learn More

Explore our mission and the impact we’re making in education at www.realityworks.com.

Realityworks is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.