Early Care & Education Administrative Assistant

Benefits:

• 401(k) Employer Contribution
• Health insurance
• Parental leave
• Paid time off
• Vision insurance
• 401(k)
• Dental insurance
• Flexible schedule
• Training & development
  
  
  

Early Care & Education Administrative Assistant

Organization Overview

United Way of Weld County builds powerful partnerships to bring about lasting community-wide change. With the support of United Way donors, volunteers and partners, together we are building a better Weld County, one where every household has the opportunity to succeed.

Job Overview

This position supports two areas of the agency under this title.

Early Care and Education Administrative Assistant Role provides support to the Assistant Director of Early Care and Education and members of the Early Care and Education (ECE) Team as well as provides support at the reception desk at United Way’s 814 9th Street downtown Greeley address. The Early Care and Education Administrative Assistant supports the work of the ECE team by taking on administrative roles related to: Expanding Quality in Infant and Toddler Care (EQIT) courses, administering the Family Business Solutions (FBS) program, manage data tracking, support meetings, communication, assisting with reports and other general administrative duties. AS appropriate serves to make purchases in accordance with agency protocol to meet the needs of the team.

Key Responsibilities/Essential Functions

Administrative Support

• Support the Assistant Director with tasks such as:
• EQIT: including communication and tracking materials purchased for EQIT, support around registration and coordination with the ADECE to mail course materials to participants.
• Support tracking of data related to this course and communication as needed.
• Overall Communication Support: phone, e-mail and in-person communication.
• Track identified data to help inform the team’s progress for general knowledge and grant reporting purposes by the team.
• Remain current with children’s issues in Weld County, Colorado, and nationwide.
• As needed provide manpower/presence at events related to the ECE team.
• Take minutes as needed for Team meetings.
• Family Business Solutions business, child care program and child tracking, communication and invoicing.
• Other duties as assigned.
  
  
  

Financial Administrative Support

• Assist the ECE AD with financial reporting related to credit card purchases.
• Maintain inventory or EQIT courses, planning ahead such that items can be purchased in a timely manner to have materials prepped for future courses as appropriate.
• Use the FedEx account in such a way as to minimize shipping costs for EQIT and to ship materials in a timely manner.
• Provide support in tracking and timely reporting of purchase transactions billed to agency accounts/credit cards.
  
  
  

Other Administrative Support

• Remain current with children’s issues in Weld County, Colorado, and nationwide.
• As needed provide manpower/presence at community and special events related to the team and/or United Way.
• Other duties as assigned.
  
  
  

814 Front Desk Receptionist

• Become familiar with United Way programs, events and activities to ensure efficient and effective direction of guests, be they in-person or contacting the organization by phone or email.
• Welcome United Way visitors, board of directors, and staff in a professional and courteous manner.
• Answer incoming calls and direct calls to appropriate staff.
• Receive in-person monetary and in-kind donations as needed.
• Work with occasional visitors who are in crisis; direct to staff that can best be of assistance.
• Ongoing communication with supervisor regarding any concerns about office operations.
• Perform tasks for CEO, Chief Operating Officer, and other departments as assigned.
• Open/close office areas.
  
  
  

United Way of Weld County General

• Support and promote the mission, values, goals and objectives of United Way, including representing United Way in professional organizations and the community (as assigned).
• Support fundraising efforts of United Way and activities that support United Way.
• Support United Way annual events, disaster response, and other activities as assigned.
• Participate in staff meetings and in service opportunities.
• Other duties as assigned.
  
  
  

UNITED WAY WORLDWIDE CORE COMPETENCIES FOR ALL STAFF

• Mission-Focused: Catalyze others’ commitment to mission to create real social change that leads to better lives and healthier communities. This drives their performance and professional motivations.
• Relationship-Oriented: Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.
• Collaborator: Understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
• Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
• Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.
  
  
  

Essential Skills

• Proficient in Microsoft Office programs, including Excel.
• Self-motivated; proven excellent performance standards and quality of work.
• Ability to work independently and as a team player.
• Excellent customer service and phone skills.
• Effective interpersonal communication skills.
• Above average written communications.
• Organizational skills, detail-oriented, attention to deadlines.
  
  
  

Education/Experience Requirements

• HS diploma or equivalent required.
• Associate’s degree and/or background in early childhood education, health/human services, or related nonprofit experience preferred.
• Bi-lingual (English/Spanish) required
  
  
  

POSITION INFORMATION

• Part-time (24-30 hours), non-exempt
• Pay Band (H3) 16.94-19.07
• Plus $.72 per hour Spanish speaking differential, if applicable
• Supervisory duties: None
• Reports to: Assistant Director of Early Care and Education
• Eligible for remote work: No, not applicable.
• Background check required
  
  
  

Benefits

• Insurance options include voluntary medical, dental, vision, and supplemental insurance, as well as automatic life insurance, and an available FSA plan.
• The leave plan includes vacation, sick, parental leave, short-term disability, and at least 14 paid holidays.
• The retirement plan is open to all employees after one year, and the employer contribution is determined by the Board of Directors.
  
  
  

EQUAL OPPORTUNITY EMPLOYMENT STATEMENT

United Way of Weld County is an Equal Opportunity Employer and conducts its recruitment and hiring based solely upon job-related qualifications, without regard to race, color, religion, age, sex, national origin, sexual orientation, disability or veteran status.