Document Control Clerk

Description

Position Title: Document Control Clerk

Department: Engineering/Document Control

Location: Santa Ana, CA

FLSA Status: Exempt , Full- Time

Job Summary

The Document Control Clerk is responsible for supporting the management and maintenance of the company’s documentation system to ensure accuracy, accessibility, and compliance with internal procedures and applicable regulations. This position assists the Document Control Administrator with the creation, revision, and control of various documents, including production, test, and trial records. The role also includes implementing and updating Bills of Materials (BOMs) to ensure current and accurate data is maintained throughout the organization.

Key Responsibilities

Document Management:

• Create, revise, and maintain documentation related to production, testing, trials, and labeling.
• Support the generation and control of standardized documentation in alignment with quality requirements.
  
  

Workflow Management

• Manage and route documentation through established workflows for review and approval (e.g., via Exact MAX).
• Ensure timely and accurate processing of change requests and document updates.
  
  

Compliance

• Ensure all controlled documents meet company policies and comply with applicable external regulations and quality standards (e.g., ISO, AS9100).
  
  

Quality Control

• Review documents for accuracy, consistency, and completeness.
• Conduct periodic quality checks on reports, logs, and dashboards to maintain data integrity.
  
  

Record Keeping

• Maintain both physical and electronic document records.
• Archive obsolete or superseded documents in accordance with record retention policies.
  
  

Communication & Collaboration

• Work closely with cross-functional teams and external partners to gather required documentation and facilitate document routing.
• Act as a liaison between departments to ensure clarity and continuity of document control processes.
  
  

System Management

• Utilize and support the functionality of electronic document control systems such as Exact MAX and Agile PLM.
• Troubleshoot issues and provide feedback for system improvements as necessary.
  
  

Qualifications

• 0-2 years of experience in Document Control or something similar
• High attention to detail to ensure precision in document control tasks.
• Strong organizational skills for managing and tracking large volumes of documents.
  
  

Effective time management, with the ability to prioritize multiple tasks and meet tight deadlines.

• Clear written and verbal communication for collaboration across departments.
• Technical proficiency in document management systems (experience with Exact MAX and Agile PLM preferred).
• Analytical and problem-solving skills to identify and address document control issues proactively.
• Working knowledge of quality and regulatory compliance standards, including ISO and AS9100.
  
  

Physical Requirements

• Ability to stand for long periods and occasionally lift up to 25 lbs.
• Manual dexterity to handle small components and operate equipment.
  
  

This job description is intended to provide a clear overview of the primary duties and responsibilities for the Document Control Clerk position. It is not an exhaustive list, and other tasks may be required as needed to support the company’s operations.

Regal Technology Partners is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local laws. We strive to create an inclusive and diverse work environment where everyone is valued and respected.

If you require any accommodation during the application process or have any questions regarding our EEO policies, please contact Human Resources, [email protected]