Development Coordinator

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Job Summary

The Development Coordinator manages various projects and processes in support of the FCVC team. The development coordinator provides advanced, diversified, and confidential administrative support to the Director and the members of the FCVC team. The individual will have significant interaction with UM and Michigan Medicine leaders, high-profile individuals, major benefactors to the University of Michigan and distinguished friends of the University of Michigan.

The Development Coordinator will work as a contributing member in a fast-paced, service-oriented environment. This role will work independently and proactively to relieve professional staff of administrative tasks. May arrange donor and prospect meetings, including tasks related to itineraries, location, refreshments, staffing, purchases, hosting reports, and assists with assignments related to development volunteer activity and others. Frequently communicates with donors and prospects as well as volunteers, faculty and administrators. Runs reports and accesses information from donor databases. The Development Coordinator will participate in team events. The Development Coordinator also will have significant interaction in FCVC (Department of Cardiac Surgery, Division of Cardiovascular Medicine and Section of Vascular Surgery) and leadership, high-profile individuals, and major benefactors.

Responsibilities*

Project Management - 60%

This position will work very closely with the Director and members of FCVC program related to the following project-management responsibilities:

• Collaborate closely with the Director and team members to lead new projects associated with the FCVC, including major activities such as events, including campaign events, milestone anniversary events, annual symposium, special/board meetings, etc.
• Manage and support the efforts of various projects and tasks by creating and managing project plans, ensuring performance against project plans, and enabling reporting of progress within the FCVC team. Manage a tracking system to support these efforts ensuring successful execution.
• Proactively lead increasing complex projects on a regular basis, with considerable independence.
• Serve as a primary partner with Core Service teams to aid in project-based initiatives. \
• Coordinate with prospect development to drive pipeline activity.
• Attend activations meetings and serve as a liaison between major gifts teams and events and annual programs teams.
• Actively engage with community volunteers, third-party fundraisers, and memorial donor families.
• Serve as the primary partner for budget development, working with the FCVC director, major gift officers, and partners in Administration and Finance.
  
  

Administrative Support Tasks - 40%

• Generate reports and ad hoc queries from internal databases. Prepare reports and summarize information for presentations. \
• Act in an advisory capacity to the Director and FCVC team on organizational communications and process development.
• Prepare necessary materials for donor visits and events, including tracking on any follow up or stewardship needed.
• Manage and coordinate calendars and schedule complex meetings.
• Prepare P-Card, travel and hosting documentation for reconciliation.
• Represent development in handling inquiries of a highly sensitive and confidential nature.
• Assist with planning and execution of visits, events and committee meetings including preparation of invitation lists, coordinating details with event planning staff, and making guest arrangements for campaign events and activities.
• Provide reception coverage as needed.
• Various other duties as assigned.
  
  

Required Qualifications*

• At least three years progressively responsible administrative support experience, preferably in a fundraising environment.
• Ability to manage multiple priorities and meet challenging and changing deadlines.
• Experience creating projects and processes, evaluating project progress and results and recommends major changes in procedures.
• Superb attention to detail.
• Excellent skills in the use of the Microsoft Office Suite (Word, PowerPoint, Excel, Visio, etc.)
• Experience in creating databases and generating reports from a variety of internal databases.
• Must be a self-motivated, highly dependable independent worker with the ability to efficiently and effectively prioritize work and problem solve without direct supervision.
• Excellent verbal, written and organizational skills.
• Strong commitment to philanthropy at the UM Health System.
• Discretion and the ability to interact with top-tier donors while maintaining a high level of confidentiality while interact-acting with donors, Michigan Medicine Leadership and staff.
• Ability to work effectively with frequent interruptions.
• Demonstrated ability to develop good working relationships with internal and external constituency groups and to work collaboratively with colleagues in a team environment.
• Ability to work flexible hours with occasional weekend and evening work, as necessary.
  
  

Desired Qualifications*

• Bachelor's degree
• Demonstrate comprehensive knowledge of the University of Michigan and the UM Health System organizational structure, culture, operations and procedures.
• Familiarity with DART, Business Objects and Tableau and other development reporting systems.
  
  

Work Locations

The onsite locations for this position include an office suite at the 777 Building and FCVC. Typical work schedule includes working 3 days on site, 2 days remote. This does require flexibility based on the work demands of projects/events.

The location at 777 provides free, on-site parking for staff, including covered parking. A parking pass may be reserved and checked out when working at the FCVC site.

This position may be eligible for flexible work opportunities at the discretion of the hiring department. Flexible work agreements are reviewed annually and are subject to change dependent on the business needs of the hiring department, throughout the course of employment. This position works primarily remotely and occasionally onsite based on the business needs of the unit.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Opening ID

258280

Working Title

Development Coordinator

Job Title

Admin Coord/Project Coord

Work Location

Michigan Medicine - Ann Arbor

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Exec Vp Med Affairs

Department

MM Dev - Neuro/Cardio/Int'l

Posting Begin/End Date

12/22/2024 - 1/14/2025

Career Interest

Administration

Development/Institutional Advancement