Contracts & Proposals Specialist

Contracts & Proposals Specialist

Leesburg, VA

Category: Sales

Type: Full-time

Min. Experience: Some Experience

Salary: $90,000 - $95,000

Looking for a career where your contributions drive innovation? At VB Spine, you’ll be part of a dedicated team focused on designing and developing cutting-edge spinal solutions. We’re looking for individuals who thrive in collaborative, fast-paced environments, are eager to take on new challenges, and are passionate about advancing projects from concept to market launch.

As a Contracts and Proposals Specialist, you'll support our commercial and legal teams in the development, negotiation, and management of contracts and customer proposals. You will ensure compliant, timely, and competitive responses to RFPs, RFQs, pricing agreements, and other contractual documents within the medical device industry. Your strong organizational skills and attention to detail will help drive efficient and effective contract processes. Candidates should ideally be located in Allendale, NYC or Leesburg, VA.

What You’ll Do:

• Develop, review, and manage commercial proposals, including responses to RFPs/RFIs/RFQs, distributor agreements, and pricing proposals.
• Draft, negotiate, and administer a variety of customer contracts, including pricing, rebate and GPO/IDN agreements.
• Collaborate cross-functionally with Sales, Legal, Finance, Regulatory, and Marketing to ensure proposals and contracts align with company policies and customer requirements.
• Maintain and track contract lifecycle stages; ensure compliance with deadlines and renewal timelines.
• Analyze pricing, margins, and terms to support strategic deal structuring in compliance with industry regulations (e.g., FDA, Sunshine Act).
• Identify and resolve discrepancies, errors or inconsistencies in contract information.
• Support audits and internal reporting related to contract performance, compliance, and customer pricing history.
• Ensure all documentation aligns with current regulatory, legal, and compliance guidelines specific to the medical device industry.
• Continuously seek process improvements to streamline proposal development and contract approval workflows.
• Provide training to stakeholders, as needed, with respect to contracts, compliance and administrative processes.
• Responsible for communicating business-related concerns or opportunities to the next level management.

What You Bring:

• Bachelor’s degree in Business, Legal Studies, Healthcare Administration, or related field.
• Knowledge of FDA, HIPAA, Anti-Kickback Statute, and other healthcare compliance standards.
• CFCM or equivalent contracts certification is a plus.
• 4+ years of experience in contracts management, proposals, or sales operations, preferably within the medical device, pharmaceutical, or healthcare sectors.
• Strong working knowledge of contract law, commercial terms, and regulatory guidelines relevant to medical devices.
• Experience managing RFP/RFQ responses and negotiating commercial agreements.
• Proven experience in drafting and negotiation complex commercial contracts in medical device.
• Familiarity with medical device sales structures, including GPOs, IDNs, and hospital systems.
• Proficiency with CRM and contract lifecycle management (CLM) tools (e.g., Salesforce, Conga, Ironclad, Icertis).
• Excellent written and verbal communication skills with strong attention to detail.
• Strong organizational skills, time management skills and ability to self-manage in complex/time sensitive environment required.
• Ability to work in a fast-paced, highly regulated environment with competing priorities

Why VB Spine?

We believe in growing talent from within. At VB Spine, join a high-performing team, benefit from peer and executive mentorship, and shape strategy in the dynamic field of medical sales—positioning yourself to influence growth and innovation across the organization.

Compensation:

Pay for this role is competitive and based on experience, with additional factors like territory requirements, qualifications, and performance taken into account. The typical pay range for this position is $90,000.00 - $95,000.00 annually, with potential for bonuses and incentives plus benefits. Final compensation is determined on a case-by-case basis and considers a variety of factors, including experience level, skillset, and market conditions.

Benefits include:

• Comprehensive health, dental, and vision insurance
• 401(k) with company match
• Paid time off (PTO) and holidays
• Ongoing training and professional development opportunities
• Opportunity to grow within a fast-paced, dynamic company