Contracts Administrator - Public Utilities

Salary: $87,014.00 - $130,520.00 Annually

Location : City of Anaheim, CA

Job Type: Full Time

Job Number: 2024-00320

Department: Public Utilities

Opening Date: 12/04/2024

Closing Date: Continuous

Description

The City of Anaheim Public Utilities Department is looking for a dynamic and driven Contracts Administrator. To provide responsible professional level administrative and technical support in the area of contract preparation and administration and supervision of staff.

The Anaheim Public Utilities Mission Is To Add Value To The Community Through a Customer-focused Approach To Providing Reliable, High-quality Water And Electric Service At Competitive Rates. In Keeping With The City Of Anaheim's Core Values Of Vision, Responsibility, Pride And Service, Anaheim Public Utilities Has Developed The Following Department Goals

• Enhance and maintain our competitive and financial position.
• Enhance community aesthetics.
• Enhance service delivery, service options and service quality.
• Ensure balanced, diverse and cost-effective resource supply.
• Strengthen system infrastructure.
  
  

Essential Functions

The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.

• Research, gather and compile data on various rules, precedents, facts, codes, public records, contracts, ordinances and resolutions.
• Prepare draft contracts, agreements, supplemental agreements and work with originator in the development of scopes of work for attorney review.
• Administer and monitor contracts to ensure compliance with bonds, insurance, and contract requirements; ensure compliance with allocated funds; track contract appropriations, authorizations, and expenses.
• Plan, prioritize, assign and review the work of staff responsible for administering and monitoring contracts and agreements; ensure continuity of insurance and contract requirements; ensure that contracts are closed out appropriately.
• Request information, advise of requirements, and investigate complaints both internal and from the public; answer questions and provide information to staff and other parties; resolve problems and/or recommend corrective action as necessary.
• Prepare various reports on operations and activities including project status and summary reports for department and City staff and officials.
• Prepare various reports for federal and state regulatory agencies.
• Establish schedules and methods for providing contract administration services; implement policies and procedures.
• Perform related duties as required.
  
  

Qualifications

Experience and Education Two years of increasingly responsible professional experience monitoring and administering large, complex contracts supplemented by a Bachelor's degree from an accredited college or university with major course work in public administration, business administration, or a related field. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.

Knowledge ofAdvanced principles and practices of contract administration, time deadlines and other related requirements of contract administration; administrative regulations and purchasing policies; insurance and indemnification policies, limits and types of coverage; pertinent federal, state and local laws, codes and regulations; legal principles and procedures related to contract development and administration; services and activities involved in a contract administration function; document management policies, procedures, and techniques; legal writing and document preparation; proper English usage, spelling, grammar and punctuation; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases; financial record keeping and reporting; principles and practices of budget administration; budgetary principles and preparation of allocations, variances, revenue and expense forecasting; budgetary systems and reports; proper principles of supervision, training, and performance evaluation; federal, state, and local government organizations; pertinent federal, state, and local laws, codes, and regulations.

Ability toEffectively and accurately prepare and assist in preparing routine and complex contracts and agreements; effectively research and extract pertinent data from a variety of sources including scopes of service; read, interpret and apply pertinent codes, laws, ordinances and statutes; review and interpret projects; perform technical research; operate office equipment including computers and supporting word processing, spreadsheet, and database applications; oversee, direct, and coordinate the work of lower level staff; select, supervise, train, and evaluate staff; participate in the development and administration of division goals, objectives, and procedures; prepare and administer large program budgets; work independently, using judgment in making decisions within the scope of authority; analyze problems and evaluate alternatives; negotiate and resolve contract administration problems; respond accurately to request and inquiries and make appropriate recommendations; prepare clear and concise technical, financial and administrative reports; draft and prepare a variety of documents; initiate and compose correspondence; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.

License/Certification RequiredPossession of an appropriate, valid driver's license.

Environmental ConditionsWork is performed primarily in a standard office setting; incumbents may be required to work extended hours including evenings and weekends.

Physical ConditionsPrimary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Supplemental Information

IMPORTANT APPLICATION INFORMATION AND INSTRUCTION

Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is on Friday, December 20, 2024 at 5:00PM.

Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date.

The selection process will consist of a minimum of skills examination and oral interview.

The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City, including part time vacancies.

Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.

The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.

Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

Equal Opportunity Employer

The City of Anaheim offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefits amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.

To view the current benefits summary, visit: https://www.anaheim.net/DocumentCenter/View/30970/Benefits-Summary-Full-Time

For additional information about the City's benefits, visit: www.myanaheimbenefits.com

Retirement Benefits

• The City contracts with the California Public Employees Retirement System (CalPERS) to provide retirement benefits. Retirement formula is based on appointment date and membership status with CalPERS.
  
  

NotePension contribution limitations are set by CalPERS each calendar year, with compensation limit requirements for Public Employee Pension Reform Act (PEPRA) members and Classic members. Employee contributions will be deposited into a 401(a) account after reaching this limit. Employees with CalPERS membership dates prior to July 1, 1996 are not impacted by these limits.

To view the current limits and additional CalPERS information, visit:

https://www.anaheim.net/DocumentCenter/View/4783/CalPERS-Rates

01

Candidates will be evaluated based on the information provided on both the application and the responses to the following Supplemental Questions. Failure to fully detail all experience or stating experience in response to the Supplemental Questions but not listing the experience in the application, copy/pasting information, or responses referring to your resume may eliminate you from consideration. Do you understand this requirement?

• Yes
• No
  
  

02

Do you currently possess a valid California Class C driver's license?

• Yes, I have a California Class C driver's license
• No, but I am able to obtain one by date of hire.
• No, and I am unable to obtain one
  
  

03

Do you possess two years of increasingly responsible professional experience monitoring and administering large, complex contracts?

• Yes
• No
  
  

04

Please describe in detail your professional experience monitoring and administering large, complex contracts. If none, type N/A.

05

Do you have a Bachelor's degree from an accredited college and university with major course work in public administration, business administration or a related field?

• Yes
• No
  
  

06

If you selected yes, please list your degree and institution. Please attach your degree to your application for verification purposes. If none, please type N/A.

07

Do you have experience in contract administration in a public agency?

• Yes
• No
  
  

08

Please describe your experience in preparing contracts and agreements.

09

Do you have experience in using vendor management and/or contract management software?

• Yes
• No
  
  

10

Please describe your experience with creating requests for proposals.

Required Question