Birth Certificate Registrar

Site: Newton-Wellesley Hospital

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8-hour role, every other weekend (Saturday + Sunday). Additional hours available (up to 16-hour role)

Summary

Job Summary

Responsible for maintaining and overseeing the registration of births within a specific jurisdiction, typically at a government agency or vital records office. The primary role of a birth certificate registrar is to accurately record and document the details of a newborn's birth, ensuring the information is properly recorded and accessible for legal and administrative purposes.

Does this position require Patient Care?

No

Essential Functions

• Collect and verify all necessary information related to a newborn's birth, including the names of parents, date and time of birth, location of birth, and other relevant details.
• Ensure that all information provided is accurate and complete.
• Enter the birth details into the registration system or database, ensuring the information is properly recorded and organized.
• Maintain accurate and up-to-date records of all births registered.
• Adhere to legal guidelines and regulations pertaining to birth registration, ensuring that all necessary procedures and documentation are followed in accordance with the applicable laws and regulations of the jurisdiction.
• Verify the authenticity of documents submitted for birth registration, such as identification of parents, marriage certificates, or other required documents.
• Cross-check information provided with other relevant records, ensuring accuracy and consistency.
• Provide assistance and guidance to individuals seeking to register a birth or obtain a birth certificate.
• Maintain strict confidentiality of birth records and personal information, following established protocols and procedures to protect sensitive data.
• Collaborate with other government agencies, healthcare providers, and relevant stakeholders involved in the birth registration process.
  
  

Qualifications

Education

Associate's Degree preferred

Licenses and Credentials

Experience

Administrative Assistant Experience 1-2 years preferred and Medical Office/Hospital/Managed Care Experience 1-2 years preferred

Knowledge, Skills And Abilities

• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Excellent interpersonal and customer service skills.
• Excellent verbal and written communication skills.
• Ability to work independently.
  
  

Additional Job Details (if Applicable)

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)
  
  

Remote Type

Onsite

Work Location

2014 Washington Street

Scheduled Weekly Hours

8

Employee Type

Regular

Work Shift

Day (United States of America)

EEO Statement

Newton-Wellesley Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.