Associate Analyst, Contract Administration
TRIUMPH
Date: 2 weeks ago
City: West Hartford, CT
Contract type: Contractor
Position
We have an exciting opportunity for a Contracts Administrator to join our West Hartford, CT team. The Contract Administrator’s primary responsibilities are account management, customer point of contact, and overall administrative liaison.
Responsibilities
Required Knowledge, Skills & Abilities:
We have an exciting opportunity for a Contracts Administrator to join our West Hartford, CT team. The Contract Administrator’s primary responsibilities are account management, customer point of contact, and overall administrative liaison.
Responsibilities
- Participate in and/or conduct front-end strategic assessment of business pursuits, proposal preparation, contract negotiation, contract administration, and customer contact activities to provide for proper fulfillment in accordance with Company policies, legal requirements, and customer specifications.
- Perform preliminary review and analysis of contract terms and conditions as well as conduct preliminary research of specific contract issues.
- Attend Program Management monthly program status review meetings to provide support to change management, claim development, and negotiation strategy and support.
- Perform preliminary review of various contractually binding documents: MOU (Memorandum of Understanding), MOI (Memorandum of Intent), NDA (Non-Disclosure Agreement), and PIA (Proprietary Information Agreement) in coordination with Management.
- Provide negotiation support to Contracts Supervisor, New Business Development and Program Management as required.
- Support Finance, Program Management, Engineering, and Compliance with regard to contract matters, regulatory issues, government contracting, and commercial contracting.
- Ensure ERP sales order entry is complete, timely, and accurate.
- Initiate the enterprise-wide contract review necessary to submit customer proposals for momentum and new business, this includes providing input and direction to pricing, statement of work verification, terms and conditions verification, preliminary proposed draft response, and adherence to quality and supply chain requirements.
- Maintains phone and written communication with customers relative to contract issues.
- Facilitates the flow down of key customer contract terms to the appropriate function and coordinates such flow down activity to mitigate risk and assure contract compliance for Government and Commercial business.
- Assist in developing and implementing standard process and procedure of the contract administration function.
- Ensures that the obligations of the contract are fulfilled throughout the duration of the contract. Conducts routine review and response to customer contract demands in coordination with the Business and Marketing groups.
- Interpret contract language and consult with management and corporate legal as needed for matters requiring legal interpretation.
- Maintain custody and order of all contractual documents.
- Provide administration of overhaul and repair contracts for a diverse range of domestic and international commercial and military customers.
- Complete order review, entry, acknowledgement, and amendments.
- Meet customer expectations and maintain strong customer relationships, risk and cost control, and contribute to organizational profitability and success.
- Prepare quotes and proposals in response to advance customer requests and units already at the repair station.
- Support monthly S&OP meetings to ensure accurate part provisioning.
Required Knowledge, Skills & Abilities:
- Bachelor’s degree, plus to 3-5 years of experience preferred.
- and one to four years related experience and /or training; or equivalent combination of education and experience.
- Extremely strong customer service skills, strong business acumen and positive attitude required.
- High volume quoting and contract award environment. Fast-paced, multi-tasker with superior organization skills and closing skills required.
- Advanced proficiency in Microsoft Office applications required – Excel Mastery is required.
- Strong written and verbal communication skills
- Knowledge of JDE ERP system preferred.
- Previous contract administration experience in the aerospace industry.
- FAR and government contracting experience and knowledge preferred.
- Ability to walk, stand and sit for periods of time.
- Ability to remain seated for long periods of time while working on a computer or documentation, etc.
- Must have manual dexterity to operate computer keyboard and standard office equipment.
- Must be capable of withstanding long period of viewing data on a computer screen and/or in paper format.
- Ability to interact with a diversity of people and diverse levels of personnel.
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