Assistant Superintendent of Human Resources

Pay Grade: F (Administrative Salary System)

Department: Human Resources

Accountable To: Superintendent

FLSA Status: Exempt

Calendar: 261 Days

Creation/Revision Date: December 21, 2023

Summary: Under the supervision of the superintendent and in cooperation with other District administrators, the Assistant Superintendent of Human Resources is responsible for providing comprehensive personnel, employee, and administrative services to all staff. Responsible for planning, implementing, directing and maintaining the district's personnel services; serving as a resource, and maintaining staffing to ensure that personnel functions conform to district, state and federal requirements. Acts as an advisor to administrators, managers and supervisors on issues related to employee discipline and employment for the purpose of ensuring consistent application of policy. This position is designed for the purposes of managing assigned operations in accordance with district policies; providing information to the Board, Superintendent, staff and the public; ensuring compliance to established policies, procedures and/or codes; and addressing a variety of administrative needs and processes.

Major areas of responsibility include, but not limited to,: 1) Retention and Recruitment, 2) Staffing, 3) Supervision, 4) Evaluations, 5) Guidance

Essential Functions

• Participates as an active member of the Superintendent's Cabinet.
• Provides a proactive, service-oriented approach to Human Resources while ensuring compliance with appropriate Arizona policies and procedures and State and Federal Laws
• Attend meetings of the Governing Board and prepare such reports as directed by the Superintendent for the Board.
• Report periodically to the Superintendent the challenges, needs and recommended solutions for personnel within the District.
• Plan, develop and revise personnel policies in accordance with state and federal legislation and submit to the Governing Board for adoption.
• Recommend all assignments, transfers, dismissals and promotions to the Superintendent and for submission to the Governing Board.
• Coordinate the preparation of a variety of reports and related documents (e.g., state and federal reports regarding classified and/or certificated personnel, handbooks, recruitment packages, job descriptions, etc.) for the purpose of providing documentation and information to others.
• Resource for the Interest Based Negotiations, specifically, managing the compensation and salaries.
• Participate in the development of the District budget and administer the budget relating to human resources management.
• Participates with county and state organizations to stay informed of human resource strategies and needs.
• Lead innovative recruitment and retention strategies to attract a diversified and skilled workforce.
• Create and direct a recruitment plan and provide leadership on the selection process ensuring the best qualified personnel are hired.
• Create and manage new employee orientation regarding all district policy, federal and state mandates for employees.
• Creates, manages and determines strategic staff planning for all personnel.
• Evaluates procedures, programs and staffing models to ensure efficiency and effectiveness.
• Design and supervise employment process (scheduling, interviewing, notification, etc.) for the purpose of meeting district staffing requirements while complying with all district, state and federal regulations.
• Supervises, directs and evaluates Human Resources staff.
• Supervise compliance issues including, but not limited to, Title IX, Section 504, Right to Know, Affirmative Actions, Sexual Harrassment, etc.
• Supervise the process of the Trust Board.
• Supervise the Districts health insurance programs.
• Supervise the process for Americans with Disabilities Act (ADA) accommodations.
• Supervise the process of leave requests,
• Supervises unemployment hearings.
• Acts as the District's EEO officer
• Oversee investigations related to personnel.
• Ensure that supervisors conduct performance evaluations as mandated under state law and district policy on employees under their supervision.
• Maintain, develop and coordinate instruments used in the performance evaluation of personnel.
• Provides principals guidance in all HR facets.
• Advise the Superintendent on needs of administrative personnel; on high profile or sensitive personnel matters; on process recommendations to terminate employees, on assembling substantiating information for dismissal of employees and arranging for any necessary conferences and hearings and coordinate with the Director of Human Resources on proper notification, discipline and dismissal procedures.
• Manage the grievance process, ensuring in-service and guidance to administration throughout the grievance process.
• Other job-related duties as assigned.
  
  

Required Qualifications

To be eligible for this position, an applicant must meet the following required qualifications. Verification of these required qualifications is necessary.

• Bachelors degree in Human Resources, Business Administration, Education Administration or related field.
• Three years of Human Resource Management or related experience and/or district/school leadership experience
• Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC)
  
  

Preferred Qualifications

It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

• Master's degree or doctorate in Human Resources, Business Administration, Education Administration or related field.
• Five years of educational administration with experience working with human resources/personnel projects or administration.
  
  

Knowledge And Skills Required

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Skills required, but not limited to, for this position include:

• Posess high degree of integrity and honesty,
• Maintain confidential and sensitive information,
• Apply forcasting techniques,
• Apply innovative recruitment and retention strategies,
• Apply negotiation strategies such as interest-based strategies,
• Apply pertinent state and federal laws and guidelines,
• Complete program and procedure evaluation,
• Use software programs to include Microsoft Office, HRIS, and AI,
• Direct goal setting,
• Oversee evaluation processes,
• Provide training and professional development,
• Demonstrate excellent communication skills while interacting with supervisors, staff, students, community, etc. to exchange information.
  
  

Physical Requirements

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

Working Conditions

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

The Washington Elementary School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Washington Elementary School District does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identify or expression, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students. For information regarding discrimination grievance or complaint procedures contact the Executive Director for Human Resources at 602.347.2801.