AEC (Architectural, Engineering & Construction) Proposal Coordinator

Location: Sioux Falls, SD; Sioux City, IA; Fargo, ND; St Paul, MN

At Stone Group Architects, we value the diverse backgrounds of our employees, especially Veterans and their families. We are committed to creating an inclusive environment where all voices are heard. Our approach is centered on client needs, collaboration, and delivering exceptional results.

Benefits

• Competitive salary based on experience
• Health, Dental, and Vision Insurance
• Group Term Life Insurance and AD&D
• Paid Time Off and Holidays
• 401(k) with Roth options with company matching
• Long-term and Short-term Disability coverage
• Section 125 Flexible Spending Plan
• Support for continuing education and membership dues
• Bereavement leave
• Weekends free for family and friends
  
  

Company Overview

Stone Group Architects is a dynamic and expanding Architectural firm that operates across the U.S., specializing in healthcare, Historical, Country Clubs / Hospitality, recreation/wellness, military sectors and some retail, office and education. We operate from five office locations in Sioux Falls, SD; St. Paul, MN; Fargo, ND; Rapid City, SD and Sioux City, IA. As a Service-Disabled Veteran-Owned Small Business (SDVOSB), we are committed to providing exceptional service for our Veterans and improving the human condition. We foster a culture where collaboration, respect, and client satisfaction are paramount. At Stone Group Architects, you will find opportunities for growth and the ability to make a tangible impact within a supportive and inclusive team.

Position Overview

Stone Group Architects is seeking a highly organized and detail-oriented AEC Proposal Coordinator to join our team. The AEC Proposal Coordinator plays a key role in supporting business development and marketing efforts by leading the creation, coordination, and production of compelling proposals, qualifications packages, and related marketing materials. This position works closely with firm leadership, project managers, technical staff, and the marketing team to craft customized, strategic responses to RFQs, RFPs, and other solicitations across public and private sectors.

The ideal candidate will have 2-5 years of experience in proposal coordination or marketing within the AEC industry, combine strong writing and editing skills with the ability to manage deadlines, gather input from diverse stakeholders, and ensure high-quality, visually cohesive submissions that reflect the firm’s brand and voice.

Key Responsibilities

• Lead the coordination and production of proposals, qualifications, and presentation materials.
• Analyze RFP/RFQ requirements and develop compliance matrices and production schedules.
• Collaborate with project managers, principals, and technical staff to gather project information and develop win themes.
• Write, edit, and tailor boilerplate content including firm profiles, resumes, project descriptions, and cover letters.
• Maintain and update a library of standard marketing collateral, resumes, project sheets, and other content.
• Work with graphic designers or use design software (e.g., InDesign) to produce visually compelling materials.
• Track proposal progress and support debriefs and lessons learned.
• Support other marketing and business development activities, such as award submissions, website updates, and social media content, as needed.
  
  

Qualifications

Required:

• Bachelor’s degree in marketing, Communications, English, or related field.
• 2–5 years of experience in proposal coordination or marketing within the AEC industry.
• Excellent writing, editing, and proofreading skills. Strong command of grammar, punctuation, and writing etiquette.
• Strong organizational skills with the ability to manage multiple deadlines.
• Proficiency in Adobe InDesign, Adobe Creative Cloud, and Microsoft Office Suite (Word, PowerPoint, Excel).
• Familiarity with AEC terminology, proposal processes, and procurement methods (public and private).
  
  

Preferred

• Background or Degree in Architecture highly preferred.
• Experience with CRM (Customer Relationship Management) systems.
• Knowledge of SF330 submissions and other federal procurement formats.
• Graphic design skills or an eye for layout and visual consistency.
• Ability to work independently and collaboratively in a fast-paced environment.
  
  

Core Competencies

• Excellent verbal and written communication skills.
• Exceptional attention to detail and a commitment to quality.
• Excellent organizational and multitasking abilities, with the capability to prioritize competing tasks.
• Self-starter with a collaborative approach and strong communication skills (both verbal and written).
• Demonstrated strong work ethic and commitment to deadlines.
  
  

This position is full-time. We will interview until we fill the position. Stone Group Architects offers a flexible work environment with a fun office culture. If you are interested in joining a team where you can make a difference, grow your career quickly and work with amazing people, Stone Group Architects is the place for you. For more information, please visit our website at www.stonegrouparchitects.com. Stone Group Architects is an equal opportunity employer.

Interested applicants may email resume, portfolio, and contact information to James Linn at [email protected]

Stone Group Architects is an Equal Opportunity Employer.

We Hire Veterans Initiative.

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