Admin/Personal Assistant (USA APPLICANTS ONLY)

Job Overview

We are seeking a highly organized and proactive Administrative/ Personal Assistant to join our team. The ideal candidate will provide essential support to our CEO and office operations, ensuring efficiency and effectiveness in daily tasks. This role requires a blend of administrative expertise, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Duties

• Provide executive administrative support, including calendar management and scheduling appointments.
• Coordinate events and meetings, ensuring all logistics are handled smoothly.
• Manage office operations, including filing, data entry, and clerical tasks.
• Utilize programs for bookkeeping and financial record management.
• Provide oversight for multiple properties.
• Assist with project coordination by tracking progress and deadlines.
• Maintain organization of documents using Google Workspace and Microsoft Office applications.
• Proofread and transcribe documents to ensure accuracy and clarity.
• Offer customer service support, addressing inquiries and assisting vendors.
• Perform additional duties as assigned to support various objectives.
  
  

Requirements

• Proven administrative experience with a strong background in office management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with bookkeeping software is preferred.
• Exceptional organizational skills with the ability to manage multiple tasks simultaneously.
• Strong typing skills with attention to detail for accurate data entry and transcription.
• Excellent phone etiquette and interpersonal communication skills.
• Experience in event planning and project coordination is a plus.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Previous personal assistant experience is advantageous but not required.
• Familiarity with Microsoft Outlook Calendar for scheduling purposes is beneficial.
• Knowledge of DocuSign or similar electronic signature platforms is a plus. If you are a motivated individual looking to contribute to a dynamic team while honing your administrative skills, we encourage you to apply for this exciting opportunity.
  
  

Job Types: Full-time, Part-time

Pay: $20.33 - $29.48 per hour

Expected hours: No more than 40 per week

Benefits

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance
  
  

Work Location: In person