Administrative Assistant/Receptionist

Cooper University Health Care


Date: 1 day ago
City: Hollywood, FL
Contract type: Full time
Do you enjoy daily interactions with peers AND children? How about starting your day off with endless smiles and high fives from children ages infancy through 5 years old? Candidates who are task-oriented workers with laser focus attention to detail and who can manage to multitask and slay through the day would be an excellent match for this position. This is a full time 40hrs/week position. Must be available to work between the hours of 7:30AM-5:30PM.

  • Responsible for confidential and time sensitive material.
  • Proficient with MS Word and Excel.
  • Able to work with others harmoniously.
  • High Integrity.
  • Superb listening and follow up skills.
  • Must have excellent verbal and written communication skills.
  • Must obtain 45 hours of childcare training with DCF within 90 days of employment.
  • Familiar with DCF childcare rules and regulations (willing to provide training in this area).
  • Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
  • Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
  • Reports to Director and/or School Owner.
  • Answer and direct phone calls. Organize and schedule meetings and tours.
  • Produce and distribute correspondence memos, letters, faxes and forms.
  • Maintain and create new child files.
  • Order office supplies.
  • Provide general support to visitors and information by answering questions and requests on telephone and email and in-person.
  • Handle multiple projects.
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories.
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Maintain computer and manual filing systems.
  • Reply to email, telephone or face to face inquiries. Develop and update administrative systems to make them more efficient.
  • Resolve administrative problems. Receive, sort and distribute deliveries.
  • Greet and assist visitors to the office.
  • Support the teachers by printing and laminating materials as requested.
  • Must be able to lift up to 35 lbs. in connection with handling of children for the facilitation of programs, child safety, and potential emergency situations.
  • Superior customer service and interpersonal skills.

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