Administrative Assistant/Concierge

Vista Senior Living Management is a dedicated branch tailored specifically for senior communities. Specializing in Assisted Living, Memory Care, and Independent Living services, Vista ensures unparalleled personalized care and 24-hour assistance for our residents, assuring a consistent and exceptional experience. Our unwavering mission is to provide an outstanding care experience rooted in genuine compassion and humble dedication to our seniors’ well-being.

Lakeshore Manor is a proud member of the Vista Senior Living Management network, where compassionate care meets exceptional living. With 16 communities spanning across multiple states, Vista Senior Living specializes in Assisted Living and Memory Care services. Our dedicated team ensures a nurturing environment where seniors thrive and find joy in every moment.

Position: Administrative Assistant/Concierge

Location: Oshkosh, WI | Full-Time

Lakeshore Manor is seeking a detail-oriented, friendly, and professional Administrative Assistant/Concierge to join our team in Oshkosh, WI. The ideal candidate will play a vital role in ensuring the smooth operation of our front office while providing essential support to our staff, residents, and their families. This is a wonderful opportunity for someone who enjoys working in a warm, caring environment and values the meaningful work that supports the lives of seniors.

Key Responsibilities

• Greet and welcome visitors, clients, and employees with warmth and professionalism.
• Promptly answer and direct incoming phone calls, emails, and general inquiries.
• Assist with the scanning and uploading of medical records into resident charts.
• Maintain the clinical schedule.
• Handle incoming and outgoing mail, packages, and deliveries.
• Support the nursing department by helping put away weekly supply orders and monitoring inventory levels.
• Maintain and update employee files; upload documents into Paychex as needed.
• Assist with payroll preparation, including tracking time clock forms, bonuses, and PTO documentation for HR submission.
• Maintain strict confidentiality and handle all sensitive information with discretion and care.
• Coordinate beautician services for residents, manage associated funds, and ensure timely payments.
  
  

Ideal Candidates Will Have

• A passion for working in a senior care environment
• Strong interpersonal and communication skills
• Excellent organizational and time management abilities
• Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with Paychex or similar HR platforms
• The ability to multitask, prioritize, and remain calm in a fast-paced setting
• A commitment to confidentiality and professionalism
• Previous administrative experience, especially in healthcare or senior living (preferred)
  
  

Join our compassionate team at Lakeshore Manor and be part of a mission-driven organization that truly makes a difference in the lives of seniors.