Administrative Assistant (Training) - Suncoast Career Academy

POSITION TITLE: ADMINISTRATIVE ASSISTANT- TRAINING

FLSA: NON- EXEMPT

Job Summary

The Administrative Assistant for the Training Department will manage a variety of office tasks and administrative responsibilities. This includes facilitating communication between colleagues and employees, organizing schedules and events, entering data, and maintaining office equipment. A skilled Administrative Assistant will be actively involved in all aspects of orientation preparation and should be prepared to answer any inquiries regarding orientation. Additional Administrative duties will be required to support the needs of the training department.

Supervisory Responsibilities

• None
  
  

Duties/Responsibilities

• Support training staff in preparing training material and performing various tasks to ensure training sessions are organized and information is current.
• Serve as the first point of contact for internal and external inquiries, managing correspondence, phone calls, and calendars.
• Assist with scanning and filing tasks of the department.
• Prepare and maintain documents, reports and presentations as needed.
• Use and maintain training records and reports in the Learning Management System to ensure all staff compliance requirements are met in a timely manner.
• Assist with orientation activities, including but not limited to reviewing student and employee records to ensure accuracy.
• Undertake projects assigned by the training supervisor, which may involve collaboration with other Suncoast Community Health Centers administrative staff.
• Additional duties may and can be assigned as needed.
  
  

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to use office equipment, including computers, copy machines, fax machines, telephones, calculators, and more.
• Must be able to effectively manage workflow and maintain high-quality standards in environments where staffing levels may be below ideal, demonstrating the ability to prioritize tasks and collaborate with the team under pressure.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.
• Perform additional tasks as needed to support the centers.
  
  

Education and Experience

• High School Diploma or equivalent required.
• At least two years related experience preferred.
  
  

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able to travel to various center locations as required.