Administrative Assistant I (Training Division)

The Norfolk Police Department is committed to represent one of the most diverse cities in the region. Norfolk is home to over 244,00 residents that include an array of social, economic, and ethnic groups. It is the Norfolk Police Department's mission to recruit, attract and maintain a diverse work agency that will represent our city, citizens, and the communities we serve.Â

The Norfolk Police Department is seeking to hire an Administrative Assistant I. This position will provide administrative functions to support the staff and the processing functions of the Training Division, which may include support across other divisions and/or other departments. The Administrative Assistant I position performs administrative and customer service duties to achieve daily operational goals and objectives.

• The departmental hiring rate for this position is $41,775.00 - $48,041.00 annually*
  
  

Provides functions to include but not limited to

• Provides administrative support notifying members of meetings, preparing meeting schedules for commissions and committees and maintaining records, minutes and agendas.
• Performs administrative duties by answering telephone inquiries, sending and receiving e-mail messages, distributing information, facilitating requests for computer security access, coordinating meetings and appointments, ordering supplies, contacting vendors for pricing and availability, taking light dictation and meeting minutes, distributing mail, updating manuals, coordinating travel plans, greeting and screening visitors for entry into secured areas, performing data entry, maintaining databases and filing systems, reviewing, analyzing and transcribing reports, writing letters and statements, responding to emails, processing paperwork and payroll, ordering supplies and equipment, conducting research, maintaining overtime and leave records, reviewing reports and resolving issues.
• Performs financial duties and provides fiscal records support by preparing electronic documents and maintaining related records, keeping spreadsheets for all budget accounts and expenditures, processing and maintaining unit payroll and financial record files, researching, balancing and posting fiscal and related data to appropriate budgetary accounts, paying invoices, monitoring accounts for availability of appropriate balances and performing periodic reconciliation of accounts.
• Coordinates training for support personnel by establishing a system of identifying sources of information, arranging training courses, providing learning opportunities, monitoring and managing training account and tuition assistance funds, completing paperwork, entering information into financial system and monitoring time entry.
• Provides administrative support notifying members of meetings, preparing meeting schedules for commissions and committees and maintaining records, minutes and agendas.
• Processes GI BillTM paperwork and will be required to obtain certification as a School Certifying Official with the U.S. Veteran's Affair Department.
• Performs other related duties as required.
  
  

Work requires knowledge necessary to understand basic operational, technical, or office processes. Â Level of knowledge equivalent to four years of high school or equivalency.

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One year of general office work experience. A bachelor's degree or above may substitute work experience (as approved by the department).

Preferred Candidate Will Possess

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• Prior experience in a clerical or administrative position.
• Customer service experience.
• Strong communication and teamwork skills.
• Experience working with Microsoft applications.
  
  

Other Requirements

Must possess a valid Driver's License.

May require the ability to qualify for the Virginia Crime Information Network (VCIN) depending on area of assignment.

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Work Schedule

Monday - Friday, 8:30 a.m. - 5:00 p.m.

40 hours per week (30 minute unpaid lunch)

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Signing Bonus

This position is eligible for a one-time $5,000 signing bonus. The signing bonus will be paid in two (2) increments; $2,500 upon completion of 60 days of employment, and $2,500 upon completion of your probationary period and/or recruit academy. To receive the signing bonus, you must be an active employee in good standing.