Administrative Assistant - Construction

Job Details

Description

Administrative Assistant – Construction

Benderson Development is one of America’s largest privately held real estate companies, with a portfolio that includes more than 1,000 properties totaling over 50 million square feet in 40 states. The diverse Benderson portfolio includes retail, office, industrial, hotel, residential, and landholdings. With over 75 years of experience, Benderson Development has engineered impressive growth through innovation, insight, and determination.

Summary

This position will be based in our corporate office in Sarasota, FL supporting our construction department. The ideal candidate will have strong administrative experience in the construction industry and the ability to thrive in a collaborative environment.

Principle Responsibilities And Duties

• Document control and organization of project subcontracts, submittals, RFI’s, change orders, and correspondence
• Ensure contracts, subcontracts, purchase orders, and change orders are executed and completed
• Provide job site administrative support including assisting with permits and mandatory notices
• Create and coordinate purchases through Excel tracking sheets and monitor communication with field staff
• Complete and organize job files/plans for permanent and electronic storage
• Attend internal construction meetings to gain a better understanding of job-site activities
• Ensure job sites are operating by ordering necessary supplies, obtaining check requests, assisting with employee reimbursements, etc.
• Organize, set up and maintain project files, and logs
• Work with the project team to complete projects full cycle; implementation to closeout.
• Gather information for permitting including subcontractor forms. Working with counties on all necessary documents for permits, etc.
  
  

Qualifications

• 3+ years of administrative or project coordination experience within the construction industry
• Strong experience with Microsoft Office including Word, Excel, and PowerPoint
• Ability to multi-task as this position would require the support of multiple projects
• Must have strong interpersonal skills and work well in a team environment