Administrative Assistant and Office Manager

Voleon is a technology company that applies state-of-the-art machine learning techniques to real-world problems in finance. For more than a decade, we have led our industry and worked at the frontier of applying machine learning to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future.

Your colleagues will include internationally recognized experts in machine learning research as well as highly experienced technology and finance professionals. The people who shape our company come from other backgrounds, too, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together.

In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more.

As the Administrative Assistant and Office Manager for our newly established New York office, you will provide dedicated support to up to three senior executives while overseeing the management of office facilities. In this role, you’ll play a key part in building and supporting the foundation of our growing team in this exciting new location. Your contributions will enhance the efficiency of our leadership, and your success will directly impact the overall success of the company.

Responsibilities

• Executive Support
• Provide comprehensive administrative assistance to senior executives, including calendar management, meeting coordination, and travel arrangements
• Manage and prioritize meeting requests, ensuring executives are well-prepared with necessary materials
• Collaborate with Executive Support staff to ensure seamless coordination across the leadership team
• Handle communication on behalf of executives in a clear, professional, and timely manner
• Support other stakeholders and visitors as needed, ensuring confidentiality is maintained
• Assist with project management, event planning, research, and IT support as required
• Office Management
• Provide on-site support Monday through Friday
• Coordinate office operations, including facilities management, safety inspections, lease administration, and vendor relations
• Serve as the primary point of contact for on-site employees, candidates, vendors, and visitors
• Assist in overseeing operating budgets
  
  

Requirements

• 5+ years of experience in Administrative and/or Office Management
• Proven experience supporting multiple senior executives
• Excellent organizational and communication skills
• Ability to manage tasks independently, prioritize effectively, and adapt to changing demands
• Proficiency in MS Outlook, Word, Excel, and PowerPoint (Atlassian experience is a plus)
• Flexibility to work on-site Monday through Friday
• Bachelor’s degree (preferred but not required)
• Authorization to work in the U.S
  
  

Other

• Ability to lift 15 pounds and sit at a desk for extended periods
  
  

The hourly pay rate for this position is $48.08. Based on a standard 40-hour work week, this equates to an annualized salary of approximately $100,000. Individual salaries are determined through a variety of factors, including, but not limited to, education, experience, knowledge, skills, and geography. Base salary does not include other forms of total compensation such as bonus compensation and other benefits. Our benefits package includes medical, dental, and vision coverage, life and AD&D insurance, 20 days of paid time off, 9 sick days, and a 401(k) plan with a company match.

“Friends of Voleon” Candidate Referral Program

If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program .

Equal Opportunity Employer

The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.

Vaccination Requirement

The Voleon Group has implemented a policy requiring all employees who will be entering our worksite, including new hires, to be fully vaccinated with the COVID-19 vaccine. This policy also applies to remote employees, as such employees will be asked to visit our offices from time to time. To the extent permitted by applicable law, proof of vaccination will be required as a condition of employment. This policy is part of Voleon’s ongoing efforts to ensure the safety and well-being of our employees and community, and to support public health efforts.