Administrative Assistant

Alphanumeric is hiring an ADMINISTRATIVE ASSISTANT to work in Richmond, Va with an established stronghold in the financial and insurance industries.

Pay Range: $25 - $29

Your Role

In this role, you will provide administrative support to 3-4 senior leaders in USLI. Ideal candidates will exhibit a high level of professionalism and integrity, confidentiality, superb communication skills, the ability to manage multiple priorities in a fast-paced environment and attention to detail.

What You Will Be Doing

• Collaborate with other administrative assistants to effectively manage 3-4 senior leaders' calendars.
• Professionally manage incoming requests for senior leaders from internal and external customers.
• Enhance productivity for senior leaders' staff by organizing schedule and pre-read materials for key meetings.
• Coordinate meetings and events; schedule and manage logistics for meetings, offsite events, and other activities.
• Manage expenses and expense reconciliation for managers in compliance with organizational policies.
• Set-up and manage Purchase Requisitions & POs, pay subscriptions/memberships (e.g., professional dues) and other administrative process-related items.
• Arrange travel for senior leaders including airfare, hotel, expense reimbursement, etc.
• Prepare PowerPoint presentations in compliance with business requirements.
• Exhibit superior customer service by responding to emails and voicemails promptly and comprehensively.
• Organize and maintain departmental records and documentation.
• Provide administrative back-up for other departments as needed.
• Assist with projects as needed.
• Assist with onboarding new associates/contractors.
  
  

What You Bring

• 5+ years providing quality customer service
• 3+ years of experience as a senior administrative assistant
• Ability to effectively process a large amount of information daily with the capability to spot important topics and make connections between disparate items.
• Must filter information with a keen judgment of relevancy and urgency and often provide high level summaries of critical information to executive.
• Exceptional time management, organizational and prioritization skills with an emphasis on follow-through and attention to detail
• Strong skills in PowerPoint, Excel, Word, Outlook, Teams and other Microsoft Office programs
• Exceptional communication skills, confidence, and professional presence
• Highest level of integrity and the ability to ensure security of confidential information
• Proactive, proven good judgment and creative problem-solving skills
• Strong written communication and proof-reading skills
• Ability to work independently and be a team player
• Strong interpersonal skills
• Strong interest in learning new tasks
• Flexibility within a changing environment
  
  

Must be able to work W2

About Alphanumeric Systems Inc.

Alphanumeric is a dynamic company born of a diverse mindset and held to a distinctly high standard. You may know us as a tech and communications firm established in 1979, but we also lead life science and healthcare organizations toward a more efficient future across the globe, bringing patients and providers together to build personalized relationships that fit their needs.But at our core, we are a family with a shared and passionate dedication to our customers. We treat our candidates as amazing (because they are!)Apply today to join our family and Make Your Mark!