Accounts Payable Coordinator

Description

This position is responsible for managing the company's outgoing financial obligations, ensuring timely and accurate processing of invoices, expense reports, and payments in compliance with company policies and applicable regulations.

Requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Downloading electronic vendor invoices in a timely manner, reviewing documents for legibility and accuracy, ensuring adherence to company policies. Ask follow-up questions with purchaser of goods and/or services as appropriate.
• Ensuring transactions are dated and processed into the correct accounting period.
• Code and route invoices for approval, via electronic invoicing system (Continia) or via email, according to the company delegation of authority.
• Match purchase orders, receipts, and invoices to ensure proper authorization and accuracy.
• Work directly with the procurement and receiving departments to resolve any pricing or quantity variances.
• Reconciles vendor statements, verifying all invoices have been received. Resolve discrepancies on invoices related to discounts, errors, late payments, etc. with the vendor.
• Prepare and execute weekly payment runs (check, ACH, wire transfers), mailing checks as necessary.
• Respond to internal and external inquiries related to invoices and payments.
• Monitor the invoice approval queue and Accounts Payable aging report to ensure timely processing, avoiding late fees and maintaining vendor relationships.
• Assist with month-end closing processes, including compiling Accounts Payable related journal (reclass, accrual) entries.
• Perform monthly general ledger reconciliations on assigned accounts.
• Understanding of vendor master data and 1099 requirements, obtaining a W9 for each new vendor added to the database.
• Support audits by providing documentation and explanations as needed.
• Act as a backup for Accounts Receivable processing.
• Other duties as assigned.
  
  

QUALIFICATIONS REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education And Experience

• 3+ years of accounting and/or business experience, including accounts payable, general ledger and account analysis.
• Strong attention to detail and organizational skills.
• Requires a strong understanding of business operations and systems, excellent communication skills, both verbally and written, problem solving, research and resolution & skills, along with strong organizational and time management skills, data analysis, and ability to multi-task.
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.
• Ability to work independently and with a team in a fast paced and high-volume environment with emphasis on accuracy and timeliness.
• Ability to perform mathematical computations such as percentages and fractions.
• Must be proficient in Microsoft Excel & Word
• User experience with the following systems or similar highly desired:
• Business Central (ERP)
• Continia (automated approval and invoice processing system)
• Continia expense management (expense report processing)
  
  

This role’s compensation is anticipated to fit within the range of $28.00 - $30.00 per hour. These figures represent what we reasonably expect to pay for this position, but the actual compensation offered will depend upon numerous job-related factors, including but not limited to candidate skills, experience, knowledge and education.

Hess Persson Estates is an equal opportunity employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class. For more information, see the EEOC's "Equal Employment Opportunity is The Law" poster. If you need any assistance or accommodations due to a disability, please let us know at 707-265-3487.

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Hess Persson Estates: https://www.hessperssonestates.com