TPWD - Administrative Assistant IV

Please paste the following URL into a browser to view the entire job posting on the CAPPS Careers page.https://erphcmprd.cpa.texas.gov/psp/candidateportal/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FLandAction=UandFOCUS=ApplicantandSiteId=1andJobOpeningId=100745andPostingSeq=1Job DescriptionTPWD MISSIONTo manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. HIRING CONTACT: Brent Tucker, (361) 205-4459, [email protected] WORK ADDRESS: LE Region 8 District 5 Brownsville Office, 5460 Paredes Line Rd, Ste 201 Brownsville, TX 78526 GENERAL DESCRIPTIONUnder the direction of the Captain, Game Warden, this position performs highly complex (senior-level) administrative support work to include disseminating information, preparing correspondence and maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and other administrative procedures as assigned. May provide guidance to others. May provide information and assistance to the public. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment. ESSENTIAL JOB DUTIES: % of TimeEssential Job Duties by Category 50 %Other Division Specific Job Duties:Answers customer and employee questions by phone and in person concerning Parks and Wildlife rules and regulations. 30 %Purchasing, Accounting and/or Budgeting Duties:Assists supervisor or upper management with data needed for budget preparation. Accurately monitors and maintains budget tracking system as requested. Reviews expenditure history as requested by supervisor or other management staff. Maintains accounting system for revenue tracking and reporting. Reviews purchase request documents for accuracy to ensure purchasing compliance. Enters data related to purchase orders, requisitions and procurement card transactions into system of record. May maintain procurement card logs, receipts and other related documents.10 %Office Management:In consultation with the Human Resources Division and divisional HR liaisons; edits, and distributes correspondence, reports, forms, and documents. Responds to inquiries, explains and disseminates information concerning agency or divisional programs, procedures, regulations or policies. Conducts administrative reviews of reports, documents, or summaries to ensure completeness. May perform, organize and administer travel arrangements for management. Plans, coordinates and facilitates meeting locations,preparation of presentations as required. 5 %Personnel Management:Coordinate and assist with developing job postings and screening applicants. Answer policy and procedure questions on promotions, demotions, merit increases, transfers, and separation of employees. May assist with interview processes in coordination with division and agency protocols. May coordinate system access and deactivation for new/separating employees and coordinate equipment and uniform assignment/retrievals. May provide guidance to others.5%Marginal Job Duties:Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures. MINIMUM QUALIFICATIONSEducation:Graduation from High School or GED.Experience:Four years of experience in administrative support work.Experience in maintaining filing systems to include recording information and maintaining documentation. Experience compiling data for charts, graphs, databases, summaries or reports.Experience in providing guidance to others.Licensure:Must possess a valid Texas class `C' driver's license. ACCEPTABLE SUBSTITUTIONSExperience:Sixty semester hours from an accredited college or university with coursework in office management, business administration or related field my substitute for the required experience located under the minimum qualificati ns. This substitution does not apply to the supervisory experience requirement. KNOWLEDGE, SKILLS, AND ABILITIESKnowledge of office practices and administrative procedures.Knowledge of practices and policies in purchasing.Knowledge of accounting/accountability of revenue collection.Skill in use of standard office equipment and software.Skill in using Microsoft Office Suite, Microsoft Teams, and Adobe products.Skill in managing several projects simultaneously while meeting deadlines. Skill in training others.Ability to communicate effectively.Ability to interpret and apply agency policies and procedures.Ability to evaluate the effectiveness of administrative systems and procedures. Ability to provide guidance to others.Ability to interpret and apply Agency and Division regulations, policies, and procedures. Ability to maintain strict confidentiality in dealing with matters of significant consequences. WORKING CONDITIONSRequired to work 8 hours per day, 5 days per week.May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval.May be required to operate a state vehicle. Required to travel 5% with possible overnight stays.Required to pass a national fingerprint-based background check to maintain employment.Must be in compliance with the Texas CJIS Systems Access Policy.Required to conform to dress and grooming standards, work rules and safety procedures. Required to follow non-smoking policy in all state buildings and vehicles. PLEASE NOTE:All applications must include complete job history information for each period of employment, provided either in the WORK HISTORY SECTION or in the attached RSUM. Please ensure each entry includes:Job title,Employer name,Dates of employment (month/year),If employment is less than full-time status, indicate part-time in the work history section or rsum, andDescription of duties performed.NOTE: Volunteer experience may be counted toward required experience.IMPORTANT