Secretary - Junior High

ROLE AND PURPOSE:

To provide secretarial services for the principal and to facilitate the efficient operations of the school office.

QUALIFICATIONS:

Education/Certification:

• High school diploma or GED from an accredited institution

Experience:

• Computer knowledge/experience (Word, Excel, etc.)
• Experience in bookkeeping
• Experience working with TEAMS software
• Two years of educational secretarial/clerical experience or fifteen hours or more of college business courses
• Previous experience working in a school district preferred

MAJOR RESPONSIBILITIES AND DUTIES:

I. INSTRUCTIONAL MANAGEMENT

• None

II. SCHOOL/ORGANIZATION CLIMATE

• Maintain principal's office calendar.
• Schedule appointments for principals, assistant principal(s), teachers, and maintain calendar.
• Accepts phone calls for principal and assistant principals.
• Types correspondence, memos, handbooks, reports, agendas, etc.
• Submit work orders
• Maintains attendance records for professional staff.
  • Prepares faculty and staff absentee forms.
  • Prepares substitute forms.
  • Verify substitutes monthly payroll
  • Assists in securing substitutes in an emergency.

III. SCHOOL/ORGANIZATIONAL IMPROVEMENT

• Maintains office files.
• Attends in-service meetings as requested by the principal and other school district administration.

IV. ADMINISTRATION AND FISCAL/FACILITIES MANAGEMENT

• Administers the school's activity fund
  • Receives receipts and deposits all monies.
• Maintains school budget
  • Enters on computer after principal and central office approval.
  • Places orders, types purchase orders, enters receiving reports.
  • Tracks spending; maintains budget files; checks balances on accounts of departments
  • Keeps inventory of office supplies.
  • Process fundraisers
  • Submit contracts
  • Submit payment authorizations
  • Maintain confidentiality and confidential documents

V. STUDENT MANAGEMENT

• None

VI. SCHOOL/COMMUNITY RELATIONS

• Assists as receptionist.
• Assists with mail.
• Assists in clinic as needed.

VII. PROFESSIONAL GROWTH AND DEVELOPMENT

• As determined by supervisor

VIII. SUPERVISORY RESPONSIBILITIES

• Supervise office operations

IX. MISCELLANEOUS

• Performs other duties as may be assigned by leadership