Proposal Coordinator

Part-Time: 20-30/hours per week

Work for a company where you are known by your name and not by your number. Join Garco’s Marketing Department and enjoy a challenging and diverse workload. While you enjoy the journey as our Proposal Coordinator you will need to be highly organized and efficient.

Key Responsibilities will include, among other duties assigned from time to time:

Proposal Management

• Manage proposal schedules, timelines, and deadlines in collaboration with marketing director.
• Ensure compliance with client requirements and formatting guidelines.
• Assist with proposal calendars and submission trackers.
  
  

Content Development & Editing

• Proposal layout and design, supporting graphics and media manager.
• Compile, write, edit, and proofread proposal content.
• Customize templates and boilerplate content for each opportunity.
  
  

Collaboration & Communication

• Work closely with project management, technical teams, and leadership.
• Facilitate proposal meetings as needed (kickoffs, reviews, debriefs)
• Assign tasks and follow up to ensure timely deliverables.
  
  

Compliance & Quality Control

• Review RFP requirements and check for compliance gaps.
• Ensure final submissions meet all client specifications (formatting, page limits, required forms, attachments, etc.)
• Conduct quality assurance reviews before submission.
  
  

Required Skills & Qualifications

Core Skills

• Design and layout skills.
• Strong writing, editing, and proofreading skills.
• Excellent organization and time management
• Ability to manage multiple deadlines simultaneously.
• Attention to detail and accuracy.
  
  

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Proficiency in Adobe InDesign, Photoshop and Illustrator
• Experience with Canva helpful
• Comfortable use of CRM systems and technology
  
  

Soft Skills

• Strong communication and coordination abilities
• Ability to work under pressure and tight deadlines
• Team collaboration and stakeholder management
  
  

Preferred Qualifications

• Bachelor’s degree in business, Communications, Marketing, or 4-5 years’ experience in related role
• 1–5+ years of experience in proposals, marketing, or administrative coordination
• Experience responding to RFPs in industries like:
• AEC (Architecture/Engineering/Construction)
• Government contracting
• Professional services
• Pass a Pre-Employment Drug Test
  

The salary range for this position is between $25 and $40 per hour, based on experience and qualifications.

Typical Work Environment

• Fast-paced, deadline-driven
• High collaboration across departments
• Often involves juggling multiple proposals at different stages
  
  

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit, stand, walk, use hands to handle or feel, reach with hands and arms, and uses a computer.

Garco is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please email [email protected]. If you’d like more information on your EEO rights under the law, please click here.