Office Assistant - Las Vegas, Nevada

Job ID: 1162038_RR00120609

Facility: NYU Langone Health in Nevada

Position Type: Full-Time/Regular

Shift: Day

Schedule: Monday-Friday

Department: Administrative/Office Support, CBO West Operations (N105), NYU Langone Health in Nevada,

Position Summary:
We have an exciting opportunity to join our team as a Office Assistant – Las Vegas, Nevada.

In this role, the successful candidate is responsible for performing general/standard clerical functions (filing, sorting mail , answering telephone, photocopying, etc) and other office related procedures for a department or unit. Solves routine problems to complete a specific task, application of narrow, routine and standard office methods. May greets and assists visitors as needed.

Job Responsibilities:

• Clerical Support – Performs a variety of general clerical functions under direct supervision. Files, performs data entry, types, fax, prepares routine forms, performs simple tabulations, reviews forms for accuracy and completeness, photocopy and assembles materials.
• Mail Distribution Receives, sorts and performs simple screening of mail and send out dated materials and other documentation according to predetermined instructions. Opens, sorts, routes and distributes mail to the appropriate party.
• Filing – Sorts, matches, and files data in alpha, numeric sequence or subject order as needed according to specific instructions. Maintains records and logs of office filing and storage system to ensure retrieval of material from files upon request and keeps records of the movement of file materials.
• Reception/Public Contact – Provides back up support for reception area as needed. Refers non-routine calls, issues, and questions not covered by specific instructions to supervisor. Provides routine information, greet visitors, answer inquiries and give standard answers to the inquiry by phone or in person. Takes detail messages and routes to appropriate party.
• Word Processing/Typing – Prepares simple memoranda, letters, labels; routine manuscripts, correspondence and other documents. Performs data entry, simple tabulations for report development. Reviews work for accuracy and completeness.
• Performs other duties as assigned.

Minimum Qualifications:
To qualify you must have a High School Diploma or the equivalent. No previous work experience required. Effective oral, written, communication, interpersonal and customer service skills. Knowledge of general /standard clerical office practices. Ability to use standard office equipment including a copy machine, multi-line telephone, fax machine, etc. Basic computer skills using Microsoft applications – Ability to type, straight data entry and manipulate the Web (internet/intranet) to obtain information. Ability to listen and follow both oral and written instructions. Instructions are provided as guidelines; anything not covered by the specific guidelines is referred to the supervisor. Ability to multi-task, pay attention to details, follow assignments through completion.
Light, accurate keyboarding skills required. Candidates must receive a score of 35 words per minute (wpm) or greater on the typing assessment that will be administered prior to onboarding.

Preferred Qualifications:
One year of work experience, preferably in an office or related setting preferred or the equivalent combination of education and experience.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Nevada provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it’s developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Nevada is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

Salaries shown on independent jobs related websites reflect market averages and do not represent information obtained directly from NYU Langone. We invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process.

• Clerical Support – Performs a variety of general clerical functions under direct supervision. Files, performs data entry, types, fax, prepares routine forms, performs simple tabulations, reviews forms for accuracy and completeness, photocopy and assembles materials.
• Mail Distribution Receives, sorts and performs simple screening of mail and send out dated materials and other documentation according to predetermined instructions. Opens, sorts, routes and distributes mail to the appropriate party.
• Filing – Sorts, matches, and files data in alpha, numeric sequence or subject order as needed according to specific instructions. Maintains records and logs of office filing and storage system to ensure retrieval of material from files upon request and keeps records of the movement of file materials.
• Reception/Public Contact – Provides back up support for reception area as needed. Refers non-routine calls, issues, and questions not covered by specific instructions to supervisor. Provides routine information, greet visitors, answer inquiries and give standard answers to the inquiry by phone or in person. Takes detail messages and routes to appropriate party.
• Word Processing/Typing – Prepares simple memoranda, letters, labels; routine manuscripts, correspondence and other documents. Performs data entry, simple tabulations for report development. Reviews work for accuracy and completeness.
• Performs other duties as assigned.

Minimum Qualifications:
To qualify you must have a High School Diploma or the equivalent. No previous work experience required. Effective oral, written, communication, interpersonal and customer service skills. Knowledge of general /standard clerical office practices. Ability to use standard office equipment including a copy machine, multi-line telephone, fax machine, etc. Basic computer skills using Microsoft applications – Ability to type, straight data entry and manipulate the Web (internet/intranet) to obtain information. Ability to listen and follow both oral and written instructions. Instructions are provided as guidelines; anything not covered by the specific guidelines is referred to the supervisor. Ability to multi-task, pay attention to details, follow assignments through completion.
Light, accurate keyboarding skills required. Candidates must receive a score of 35 words per minute (wpm) or greater on the typing assessment that will be administered prior to onboarding.

Preferred Qualifications:
One year of work experience, preferably in an office or related setting preferred or the equivalent combination of education and experience.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Nevada provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it’s developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Nevada is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

Salaries shown on independent jobs related websites reflect market averages and do not represent information obtained directly from NYU Langone. We invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process.

About NYU Langone Health

Be Where Everyone Is Dedicated to Exceptional Care

NYU Langone is a world-class, patient-centered, integrated academic health system with Magnet-recognized status by the American Nurses Credentialing Center (ANCC). Our trifold mission to care, teach, and discover is achieved daily through NYU Langone’s inclusive culture devoted to excellence across the organization. Here, you can advance your career supported by exceptionally talented faculty and staff in an environment where everyone works together to deliver the best possible outcomes for our patients.

Our Hiring Process

Joining Our Team

Get ready to start your career journey at NYU Langone, where cutting-edge research meets compassionate care, and discover how you can contribute to shaping the future of medicine.

Step 1

Apply Online

The NYU Langone hiring process begins with you applying through our online portal. Be sure to update and upload your resume. Shortly after you submit your application, you will receive an email confirmation. Ten days after applying you will receive a talent assessment to be completed.

Step 2

Schedule Interviews

If selected to continue the interview process, HR will reach out via phone or email first. Then, depending on your position, they will schedule an interview with unit managers or team members. You are encouraged to dress professionally for all interviews.

Step 3

Receive Offer

If you successfully complete the interview process and are identified as a finalist for the position, we will require that you complete a professional reference process. After evaluating the completed references, a decision will be made on who will receive a preliminary offer. If you receive a preliminary offer, HR will start the onboarding process with an agreed-upon tentative start date.

Step 4

Training & Orientation

You will be contacted by an onboarding specialist who will work with you on your pre-boarding requirements. Once fully cleared, we will ask you to complete compliance orientation regulatory training. On your first day, you will attend an online required orientation to acclimate to the health system and report to your new department based on instructions provided by your hiring manager.