Office Administrator

Position Overview:

• Familiarity with basic HR processes such as onboarding, employment documentation, benefits paperwork, and employee recordkeeping.
• Experience using payroll, HRIS, applicant tracking, or scheduling systems.
• Basic knowledge of employment compliance documentation and workplace policies.
• Customer service experience and the ability to communicate professionally with employees at all levels.
• Ability to identify administrative needs and take initiative to improve organization and workflow.

Primary Responsibilities:

• Provide general administrative support to ensure efficient day-to-day office operations.

  • Serve as a first point of contact for employees, applicants, vendors, and visitors in a professional and courteous manner.
  • Assist with Human Resources functions, including onboarding, employee file maintenance, document collection, and personnel record updates.
  • Support recruiting activities by posting job openings, coordinating interviews, communicating with applicants, and preparing application materials.
  • Help maintain compliance-related HR documentation, including employment forms, policy acknowledgments, training records, and confidential personnel information.
  • Coordinate employee communications, announcements, scheduling, and internal office updates as needed.
  • Prepare, organize, scan, file, and maintain office and HR documents in both digital and physical formats.
  • Assist with payroll preparation by collecting timesheets, attendance information, direct deposit forms, and other required employee documentation.
  • Track office supplies, place orders, coordinate maintenance requests, and help maintain a clean and organized office environment.
  • Support management with reports, spreadsheets, correspondence, meeting preparation, and special administrative projects.
  • Handle sensitive and confidential information with professionalism, discretion, and accuracy.

Job Summary: We are seeking a dependable, organized, and people-focused General Office Administrator to support daily office operations with a primary focus on Human Resources. This role is ideal for someone who enjoys keeping administrative processes running smoothly, maintaining accurate records, supporting employees, and helping create a professional, welcoming workplace.

Key Responsibilities:

• Provide general administrative support to ensure efficient day-to-day office operations.

• Serve as a first point of contact for employees, applicants, vendors, and visitors in a professional and courteous manner.

• Assist with Human Resources functions, including onboarding, employee file maintenance, document collection, and personnel record updates.

• Support recruiting activities by posting job openings, coordinating interviews, communicating with applicants, and preparing application materials.

• Help maintain compliance-related HR documentation, including employment forms, policy acknowledgments, training records, and confidential personnel information.

• Coordinate employee communications, announcements, scheduling, and internal office updates as needed.

• Prepare, organize, scan, file, and maintain office and HR documents in both digital and physical formats.

• Assist with payroll preparation by collecting timesheets, attendance information, direct deposit forms, and other required employee documentation.

• Track office supplies, place orders, coordinate maintenance requests, and help maintain a clean and organized office environment.

• Support management with reports, spreadsheets, correspondence, meeting preparation, and special administrative projects.

• Handle sensitive and confidential information with professionalism, discretion, and accuracy.

Required Qualifications:

• High school diploma or equivalent required; associate degree or coursework in business administration, human resources, or a related field preferred.

• Previous experience in an administrative, office support, or human resources support role preferred.

• Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities.

• Excellent written and verbal communication skills.

• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.

• Ability to maintain confidentiality and handle employee information with discretion.

• Strong attention to detail and commitment to accuracy in records, forms, and communications.

• Professional, dependable, and able to work both independently and as part of a team.

Preferred Skills and Experience:

• Familiarity with basic HR processes such as onboarding, employment documentation, benefits paperwork, and employee recordkeeping.

• Experience using payroll, HRIS, applicant tracking, or scheduling systems.

• Basic knowledge of employment compliance documentation and workplace policies.

• Customer service experience and the ability to communicate professionally with employees at all levels.

• Ability to identify administrative needs and take initiative to improve organization and workflow.

Ideal Candidate:

The ideal candidate is organized, approachable, detail-oriented, and comfortable supporting both office operations and employee-related administrative needs. This person should be able to maintain professionalism in a fast-paced environment, protect confidential information, and provide reliable support to management and staff.

Work Schedule and Compensation

This is a full-time/part-time position with a schedule to be determined upon agreement with employee and employer. Compensation will be based on experience and qualifications. Benefits may include but not exclusive to: 401-k, workers compensation, cumulative sick pay.

Qualifications:

• High school diploma or equivalent preferred.
• Ability to follow care plans and work independently.
• Strong interpersonal and communication skills.

Work Environment:
This role involves working in the office and from home. The position requires that you be able to speak, answer questions from, and direct employees, vendors, and clients. Office Administrators must be willing to learn and proficient in basic computer skills.

Preferred Attributes of a General Office Administrator:

• Compassionate, patient, and respectful demeanor.
• Dependability and attention to detail.
• Flexibility to adapt to changing client needs and schedules.