Administrative Assistant II - Brown School

Scheduled Hours

37.5

Position Summary

The Brown School is a leader among schools of social work and programs of public health, with a dedication to working locally, nationally and globally towards solving society’s greatest challenges. We are strongly committed to driving equity through rigorous science, transformative education and collaborative partnerships.

The Administrative Assistant role is integral to the operations of the Brown School Dean’s office. This position serves as a lead receptionist greeting visitors to the Dean’s office, as well as fielding phone calls and managing a portion of the email coming into the School. The Administrative Assistant supports the Dean’s Office with meeting and event planning/execution/follow up, as well as development of PowerPoint and Excel resources.

We value exceptional customer service skills, attention to detail, outstanding oral and written communication, strong computer skills, capacity to handle multiple projects simultaneously, and the ability to handle confidential information and situations with sensitivity and discretion.

Job Description

Primary Duties & Responsibilities:

• Provides coverage of the Dean’s Office, serving as a first point of contact for visitors to the Dean’s Office and responsive administrative support for the Dean and Chief of Staff. Greets guests warmly, assists visitors with wayfinding. Fields phone calls to the Dean’s Office and triage email sent to shared School accounts.
• Provides administrative support to the Dean and executive leadership, which may include appointment scheduling, meeting set up and minutes taking, materials and presentation development, and maintenance of records in University systems.
• Assists in the planning and execution of meetings, social events and academic convenings. Responsibilities may include coordinating print and/or email invitations, coordinating with vendors, managing RSVP lists, creating name tags, setting up room configurations, coordinating a/v services, and other events logistics tasks.
• Performs other duties as assigned.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

Event And/Or Meeting Planning (2 Years)

Skills:

Business Relationship Building, Computer Literacy, Customer Service, Detail-Oriented, Interpersonal Communication, Meeting Deadlines, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Oral Communications, Prioritization of Tasks, Priority Management, Teamwork, Working Independently, Written Communication

Grade

G07-H

Salary Range

$19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.