Administrative Assistant

Job Title: Administrative Assistant – Registrar

Classification: Classified, Non-exempt

Reports To: Building/Program Administrator

This position provides administrative support to building administration to ensure efficient day-to-day operations. Responsible for managing and distributing enrollment information, organizing and scheduling appointments, and planning meetings.

Essential Functions:

• Enrollment registration processing and assignment of fees and technology for the Virtual Program
• Communicates with families interested in the Virtual Program
• Performs Orientation for new Virtual Program families
• Collects data and counts for Virtual Count days; reports information to building administrator
• Distributes and tracks district technology to Virtual Program students
• Manages courses added to computer systems (Tyler SIS and Edmentum)
  
  

Other Job Functions:

• Manages Virtual Program student files
• Coordinates with counselors on student course completion
• Adds out-of-district courses to student transcripts in Tyler SIS for Virtual Program
• Responds to student records requests
• Creates Tech Tickets for technology issues and performs basic troubleshooting
  
  

Knowledge, Skills and Abilities:

• High school diploma or equivalent
• Two to five years secretarial experience with strong electronic communication skills is preferred
• Skilled in the operation of personal computers, software, and standard office equipment
• Knowledge of office and records management
• Ability to work independently, be highly organized, and able to prioritize work assignments
• Ability to maintain verbal and written confidential information
• Ability to follow verbal and written instruction and manage multiple tasks with frequent interruptions
• Skill in grammar, spelling, and composition of office correspondence
• Skill in problem solving
  
  

Physical/Emotional Requirements: The incumbent may be required to use the following requirements during any part of the working day: Speaking, hearing, visual, reading, writing, word processing, mobility, consistency of temperament, ability to work with a variety of problems at the same time, stamina for working long hours and in stress producing environments.

Disclaimer: The performance responsibilities of this position are not limited to those outlined in this description and may include any other responsibilities assigned by the Board of Education, the Superintendent, or direct supervisor, or his/her designee.