Receptionist/Administrative Assistant

Job Details

Description

Job Description:

The candidate will provide friendly point of contact and act as a focal point of communication between employees and visitors. This role provides general office support with a variety of clerical activities and related tasks. The candidate will be responsible for answering incoming calls for multiple subsidiaries, directing calls to appropriate associates, mail distribution, flow of correspondence, office presentation, conference room management, and requisition of supplies.

Duties/Responsibilities

• Keep work area clean, orderly and safe
• Answers telephones and directs caller to appropriate place
• Greets and directs visitors to the company
• Provide applicants and new hires with beginning paperwork
• Takes and retrieves messages for various personnel
• Provides callers with information such as company address, directions to the location, fax numbers, company website and other related information
• Order and maintain office and cleaning supplies
• Assists with other related clerical duties such scheduling, data entry, photocopying, faxing, filing, stuffing envelopes and collating
• Assist accounting department with various activities as needed
• Other tasks as needed
  
  

Required Experience/Skills/Abilities

• High School or Degree or GED required
• One to three years of administrative experience required
• Must be 18 years or older and have reliable transportation
• Excellent customer/client focus
• Communication proficiency
• Adaptability
• Continuous Improvement
• Initiating Action
• Contributing to Team Success
• Managing Work (Time Management)
  
  

Preferred Skills/Abilities

• Passion for social media
• Bilingual in Spanish/English
  
  

Physical Demands

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Keyboarding/typing
• Ability to read effectively from a computer screen and/or a paper copy
• Ability to handle a large volume of work and perform multiple tasks in a fast-paced environment
• Ability to effectively verbally communicate
• Ability to stand, sit, stoop, bend, walk and file
  
  

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines