Director of Administrative Services

About the Role:

Henner Tank Lines is looking for a highly organized and proactive Director of Administrative Services to lead and strengthen administrative operations at our Vacaville office. This senior leadership role will oversee key business functions including Human Resources, Billing, Payables/Receivables, and Compliance. 

The ideal candidate will bring a strong foundation in financial and HR administration, proven leadership experience, and a proactive, hands-on approach to managing a team and driving process improvements.

Key Responsibilities:

•   Lead and manage all HR operations, including payroll processing, employee benefits, compliance with labor laws, and full-cycle recruiting and onboarding.

•   Oversee financial administrative processes, including billing, accounts payable, accounts receivable, and reconciliation activities to ensure accuracy and timeliness.

•   Manage company-wide compliance functions, ensuring adherence to internal controls, state/federal requirements, and industry regulations.

•   Deliver responsive support to both internal teams and external stakeholders, maintaining a high standard of customer service.

•   Develop and implement efficient administrative systems, policies, and tools that improve accuracy, productivity, and transparency.

•   Directly manage and coach administrative team members, fostering a collaborative and accountable culture.

•   Collaborate with company leadership to support operational initiatives and drive continuous improvement.

Required Qualifications:

•   5–10 years of progressive management experience in administrative services, with direct oversight of both HR and financial operations.

•   Demonstrated expertise in financial processes (billing, A/P, A/R) and HR functions (payroll, benefits, and hiring).

•   Strong analytical and problem-solving skills with exceptional attention to detail.

•   Proven ability to implement systems, drive accountability, and manage change effectively.

•   Excellent communication and interpersonal skills with the ability to work cross-functionally.

•   High proficiency in Microsoft Office Suite (especially Outlook and Excel), or similar software

o   Must complete job-relevant skills testing prior to final offer of employment.

Preferred Qualifications:

•   Experience in the transportation or oil & gas industries.

•   Background in financial operations or compliance auditing.

•   Bilingual in English and Spanish.

•   Bachelor’s Degree in Finance or similar field

•   Advanced knowledge of Microsoft Office and Google Suite tools.

What We Offer:

•   Stable, full-time on-site leadership role in a collaborative team environment.

•   Opportunities for professional growth and strategic impact within a dynamic industry.

•   Full benefits, including:

o   Competitive salary with discretionary year-end bonus opportunity.

o   Medical, dental, and vision insurance

o   401K + Company Match

o   Paid time off & paid holidays

o   Stock options

o   Opportunities for paid training & continued professional development