Administrative Assistant (part-time position)

Our Cheyenne, WY office is currently seeking an experienced Administrative Assistant.

POSITION SUMMARY:

The Administrative Assistant works closely with attorneys and legal professionals in a collaborative environment, providing support and backup consistently. This position is responsible for performing a variety of administrative and clerical support tasks to ensure high-quality service and efficient day-to-day operations. This is a part-time position. Anticipated work schedule is Monday-Friday from 8:30am-3:00pm.

KEY RESPONSIBILITIES:

• Provides support and backup to Legal Administrative Assistants and Paralegals as needed.
• Maintains electronic and non-electronic case files, including scanning, copying, and filing.
• Opens and closes case files in accordance with firm procedures.
• Retrieves information as requested from records, email, files, and other related documents; prepares written summaries of data when needed.
• Compiles, proofs, and revises legal documents, contracts, briefs, motions, and pleading as assigned.
• Schedules meetings, conferences, and depositions; maintains attorneys’ calendars with appointments, court appearances, and other deadlines as requested.
• Assists attorneys with time entry as needed.
• May assist with inter-office and outer-office errands as needed.
• Drives documents to areas of town for drop off, filing, and/or mailing as needed.
• Responds to and resolves administrative inquiries and questions.
• Performs other related duties as assigned.
  
  
  

KEY SKILLS:

• Strong customer service and interpersonal skills are required to communicate effectively and professionally with all levels of personnel and external clients.
• Able to maintain strict confidentiality of client and firm information; understands and implements general rules of ethical behavior applicable to legal personnel.
• Able to work in collaboration within a team and independently.
• Able to learn new skills as technology evolves.
• Possesses excellent attention to detail, follows up on projects, and follows through on deliverables.
• Able to develop and apply comprehensive planning and organizing strategies to ensure tasks and projects are appropriately prioritized and resources are used effectively and efficiently.
• Able to work under tight deadlines, handle multiple detailed tasks, and anticipate when help will be needed from department members.
• Flexible and able to respond quickly and positively to shifting demands and opportunities.
• Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.
• Writes clearly and informatively, edits work for spelling and grammar, adapts communication to suit needs, presents numerical data effectively, and can read and interpret written information.
• Speaks clearly and persuasively, listens and gets clarification as needed, responds well to questions, and takes a collaborative approach in group settings.
• Able to take responsibility for work activities and personal actions, follow through on commitments, acknowledge and learn from mistakes, and recognize the impact of one’s behavior on others.
• Able to independently formulate sound decisions and select an effective course of action using available information.
  
  
  

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent.
• Minimum of one year of experience in an administrative role preferred.
• Working knowledge of Microsoft Office Suite, Adobe, and other similar software.
• Must be able to read, comprehend, and follow written and verbal instructions.
• Valid driver’s license.
• Must have a fully insured, reliable source of transportation.
• Available to work outside of assigned hours as needed and approved by attorneys.
  
  
  

PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.
  
  
  

PAY & BENEFITS:

The Firm offers a competitive wage and a comprehensive benefits package including:

• Medical, dental, and vision.
• Employer paid short and long-term disability.
• Voluntary life, accident, and critical illness.
• Flexible spending accounts.
• Vacation, sick, and personal leave.
• Paid parental leave.
• Fully vested 401(k) retirement plan with employer contributions (eligible after 1 year)
  
  
  

DISCLAIMERS

This job description is not meant to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position's scope and function.